Event Operations Manager

Confidentiel; Kuwait City; On-site; KWD 18,000 - 36,000; Full time

Job summary

Confidentiel in Kuwait City is seeking an experienced Event Project Manager to plan, coordinate, and deliver large-scale events over a six-month timeline. You will develop detailed plans, manage vendors, venues, budgets, and timelines, ensuring every deadline is met and safety and quality standards are upheld.

You will lead cross-functional teams, run regular progress meetings, provide status reports to management, and document lessons learned for post-event reporting.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
• 3–5 years of experience in event planning, project coordination, or event operations.
• Proven experience managing large-scale events and coordinating multiple suppliers.
• Strong organizational, communication, and problem-solving skills.
• Ability to work under pressure and meet strict deadlines.
• Flexibility to work evenings, weekends, and extended hours when required.
• Approved event execution plan and timeline.
• Event budget and supplier coordination tracker.
• Weekly progress and readiness reports.
• Successful event execution within the approved budget.
• Final post-event report, including lessons learned and financial reconciliation.

Responsibilities

• Develop and manage a detailed event plan, timeline, and action tracker.
• Coordinate with internal departments, external vendors, contractors, and event partners.
• Manage event logistics, including venue preparation, equipment, transportation, catering, and guest arrangements.
• Monitor the event budget, supplier quotations, contracts, and expenses.
• Oversee event setup, rehearsals, and operational readiness.
• Ensure all required permits, approvals, and safety arrangements are completed.
• Conduct regular coordination meetings and provide progress reports to management.
• Identify potential risks and resolve operational issues before and during the event.
• Supervise on-site event operations and ensure smooth execution.
• Manage post-event activities, supplier settlements, and final reporting.

Skills

Event planning

Project coordination

Budget management

Vendor management

Communication

Problem solving

Deadline driven

Education

Bachelor's degree in Event Management, Hospitality, Business Administration, or related field

Job description

The Event Project Manager will be responsible for planning, coordinating, and executing all activities related to the event during the six months leading up to its completion. The role requires strong organizational skills, effective communication, and the ability to manage multiple stakeholders, suppliers, and deadlines to ensure the event is delivered successfully.

Key Responsibilities

• Develop and manage a detailed event plan, timeline, and action tracker.
• Coordinate with internal departments, external vendors, contractors, and event partners.
• Manage event logistics, including venue preparation, equipment, transportation, catering, and guest arrangements.
• Monitor the event budget, supplier quotations, contracts, and expenses.
• Oversee event setup, rehearsals, and operational readiness.
• Ensure all required permits, approvals, and safety arrangements are completed.
• Conduct regular coordination meetings and provide progress reports to management.
• Identify potential risks and resolve operational issues before and during the event.
• Supervise on-site event operations and ensure smooth execution.
• Manage post-event activities, supplier settlements, and final reporting.

Requirements

• Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
• Minimum 3–5 years of experience in event planning, project coordination, or event operations.
• Proven experience managing large-scale events and coordinating multiple suppliers.
• Strong organizational, communication, and problem-solving skills.
• Ability to work under pressure and meet strict deadlines.
• Flexibility to work evenings, weekends, and extended hours when required.
• Approved event execution plan and timeline.
• Event budget and supplier coordination tracker.
• Weekly progress and readiness reports.
• Successful event execution within the approved budget.
• Final post-event report, including lessons learned and financial reconciliation.