Engineering Administrative Assistant

Four Seasons Hotels and Resorts; Kuwait; On-site; KWD 10,000 - 15,000; Full time

Benefits offered by this job

Shared living accommodation

Complimentary hotel nights

Social and sporting events

Home leave tickets

Employee meals

Transportation to/from work

Wi-Fi in accommodation

Job summary

Four Seasons Hotels and Resorts in Kuwait City seeks an Administrative and Operational Support assistant to aid the Engineering team with documentation, scheduling, and cross-functional coordination. You will organize files, manage invoices, calendars, and communications for the Director of Engineering, while supporting audits and compliance.

The role requires strong organizational skills, attention to detail, and prior experience in engineering or project-based environments.

Qualifications

• Experience supporting an engineering, technical, or project-based team.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Familiarity with engineering terminology is an advantage.

Responsibilities

• Administrative Support: Organize, maintain, and control engineering files, project documentation, and technical records.
• Administrative Support: Assist with ordering supplies through BirchStreet and ensure timely follow-up and invoice processing.
• Administrative Support: Handle correspondence and manage internal email communications.
• Administrative Support: Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering.
• Operational Support: Assist in preparing audits in accordance with EPP requirements and document monthly reports.
• Operational Support: Coordinate cross-functional meetings, including preparing agendas, taking minutes, and following up on action items.
• Operational Support: Maintain engineering workflows, trackers, documentation, and logs.
• Operational Support: Update and manage engineering databases, spreadsheets, and dashboards.
• Operational Support: Ensure accurate version control of technical documents, drawings, and manuals.
• Operational Support: Proofread and assist in preparing technical documentation.
• Operational Support: Act as a central point of contact for internal and external stakeholders.
• Operational Support: Support compliance with internal policies, procedures, and safety standards.
• Operational Support: Manage material inventory by maintaining accurate records of spare parts, tools, and consumables; monitor par stock levels; conduct periodic stock checks with Engineering.

Skills

Organizational skills

Multitasking ability

Time-management

Excellent written & verbal communicate

Attention to detail

Problem-solving mindset

Engineering support experience

Familiarity with engineering terms

Tools

Microsoft Office

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A resort-like sanctuary in Kuwait’s heart. Discover a modern urban sanctuary in the heart of Kuwait City: a contemporary curation of Middle Eastern architecture, dazzling art and resort-like spaciousness, where striking sculptures seamlessly merge with traditional design. In this enclave of wonder – the first and only hotel in Kuwait to receive the prestigious Forbes Five-Star rating – you’ll find soaring rooftop restaurants, leisure facilities and the city’s largest guest rooms. Catch up with friends in the chic surrounds of Al Soor (known as La Chocolaterie of Kuwait), relax in air-conditioned cabanas by the infinity pool, ascend to a buzzing rooftop and wander the lush adjacent parkland. And with the city’s malls and souks within a few minutes’ drive, you can experience all the spoils of the city without spoiling your precious relaxation time.

What You Will Do

Administrative Support

• Organize, maintain, and control engineering files, project documentation, and technical records
• Assist with ordering supplies through BirchStreet and ensure timely follow-up and invoice processing
• Handle correspondence and manage internal email communications
• Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering

Operational Support

• Assist in preparing audits in accordance with EPP requirements and document monthly reports
• Coordinate cross-functional meetings, including preparing agendas, taking minutes, and following up on action items
• Maintain engineering workflows, trackers, documentation, and logs
• Update and manage engineering databases, spreadsheets, and dashboards
• Ensure accurate version control of technical documents, drawings, and manuals
• Proofread and assist in preparing technical documentation
• Act as a central point of contact for internal and external stakeholders
• Support compliance with internal policies, procedures, and safety standards
• Manage material inventory by maintaining accurate records of spare parts, tools, and consumables, monitoring par stock levels, and conducting periodic physical stock checks in coordination with the Engineering team

What You Bring

• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications
• Ability to handle confidential information with professionalism and discretion
• High attention to detail with a proactive, problem-solving mindset
• Previous experience supporting an engineering, technical, or project-based team (required)
• Familiarity with engineering terminology is an advantage

What We Offer

• Full board shared living accommodation in a high quality, well-resourced compound
• Complimentary nights at FS Hotels worldwide
• Regular social and sporting events
• Paid home leave tickets
• Quality employee meals
• Free transportation to and from work
• High speed Wi-Fi internet in accommodation and employee transportation buses

Work Authorization

Hotel will apply for the work authorization for the successful candidate