Engineering Admin & Ops Coordinator - Kuwait Luxury Hotel

Four Seasons Hotels and Resorts; Kuwait; On-site; KWD 10,000 - 15,000; Full time

Benefits offered by this job

Shared living accommodation

Complimentary hotel nights

Social and sporting events

Home leave tickets

Employee meals

Transportation to/from work

Wi-Fi in accommodation

Job summary

Four Seasons Hotels and Resorts in Kuwait City seeks an Administrative and Operational Support assistant to aid the Engineering team with documentation, scheduling, and cross-functional coordination. You will organize files, manage invoices, calendars, and communications for the Director of Engineering, while supporting audits and compliance.

The role requires strong organizational skills, attention to detail, and prior experience in engineering or project-based environments.

Qualifications

• Experience supporting an engineering, technical, or project-based team.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Familiarity with engineering terminology is an advantage.

Responsibilities

• Administrative Support: Organize, maintain, and control engineering files, project documentation, and technical records.
• Administrative Support: Assist with ordering supplies through BirchStreet and ensure timely follow-up and invoice processing.
• Administrative Support: Handle correspondence and manage internal email communications.
• Administrative Support: Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering.
• Operational Support: Assist in preparing audits in accordance with EPP requirements and document monthly reports.
• Operational Support: Coordinate cross-functional meetings, including preparing agendas, taking minutes, and following up on action items.
• Operational Support: Maintain engineering workflows, trackers, documentation, and logs.
• Operational Support: Update and manage engineering databases, spreadsheets, and dashboards.
• Operational Support: Ensure accurate version control of technical documents, drawings, and manuals.
• Operational Support: Proofread and assist in preparing technical documentation.
• Operational Support: Act as a central point of contact for internal and external stakeholders.
• Operational Support: Support compliance with internal policies, procedures, and safety standards.
• Operational Support: Manage material inventory by maintaining accurate records of spare parts, tools, and consumables; monitor par stock levels; conduct periodic stock checks with Engineering.

Skills

Organizational skills

Multitasking ability

Time-management

Excellent written & verbal communicate

Attention to detail

Problem-solving mindset

Engineering support experience

Familiarity with engineering terms

Tools

Microsoft Office

Job description

Four Seasons Hotels and Resorts in Kuwait City seeks an Administrative and Operational Support assistant to aid the Engineering team with documentation, scheduling, and cross-functional coordination. You will organize files, manage invoices, calendars, and communications for the Director of Engineering, while supporting audits and compliance.

The role requires strong organizational skills, attention to detail, and prior experience in engineering or project-based environments.