Archival Data Management Supervisor

ALSAYER Group; Kuwait City; On-site; KWD 10,000 - 17,000; Full time

Job summary

ALSAYER Group is seeking an Archival Assistant Manager to design and implement storage methods for archival documents, ensuring streamlined data management, access, preservation, and retrieval across departments according to ASG standards.

Responsibilities include establishing customized data systems, coordinating with department heads, supervising document transfers, maintaining secure archives, and ensuring compliance with policies and ISO requirements.

Qualifications

• Bachelor Degree with 6 years of experience or Diploma with 2 years of managerial experience.

Responsibilities

• Establish customized data management system for each department.
• Design storage facility to streamline archival work.
• Coordinate with department heads for professional archival of documents.
• Create and maintain accessible computer archives and databases.
• Analyze methods to adopt faster, safer data population.
• Design classification/categorization of documents for secure data management.
• Supervise transfer of documents to archive center upon approval.
• Create record history for documents to and from archive center.
• Control access to confidential information and set access procedures.
• Apply pest control and storage methods.
• Coordinate with health and safety to maintain licenses.
• Update department heads with current records list periodically.
• Assist in evaluating backlog scanning and vendor shortlisting.
• Establish design, configuration, budget, and tests with the chosen vendor.
• Coordinate with IT to procure and install hardware/networking for project.
• Oversee PR creation for purchases and minimize delays.
• Ensure daily scanning volume is delivered on time.
• Troubleshoot project issues and escalate promptly.
• Prepare retention policy in consultation with Heads and Legal.
• Prepare documents and approvals for disposal with external vendors.
• Archive retrieved documents using appropriate tools.
• Check and locate documents with Senior Group Manager approval.
• Prepare documents and approvals for all disposed documents.
• Ensure compliance with financial, legal, and administrative requirements for data archival and disposal.
• Fulfill ISO Management Representative responsibilities.

Education

Bachelor Degree

Diploma in Administration

Job description

ALSAYER Group is seeking an Archival Assistant Manager to design and implement storage methods for archival documents, ensuring streamlined data management, access, preservation, and retrieval across departments according to ASG standards.

Responsibilities include establishing customized data systems, coordinating with department heads, supervising document transfers, maintaining secure archives, and ensuring compliance with policies and ISO requirements.