Administrative Coordinator - Office Operations Scheduling

PrimeDefense USA; Bayan; On-site; KWD 4,700 - 6,300; Full time

Job summary

PrimeDefense USA is seeking an experienced Administrator to support day-to-day operations at Bayan City Malaysia office. You will handle filing, data entry, document preparation, and client communications to ensure smooth operations.

Responsibilities include coordinating meetings and travel, managing office supplies, and assisting in recruitment. Strong MS Office skills and excellent communication are essential for success in this role.

Qualifications

• Proven work experience as an Administrator or similar role.
• Proficient in Microsoft Office suite Word Excel PowerPoint.
• Excellent communication skills verbal and written.
• Strong organizational and time-management skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently as well as part of a team.

Responsibilities

• Manage and organize daily administrative tasks such as filing data entry and maintaining records.
• Coordinate and schedule meetings appointments and travel arrangements.
• Prepare reports presentations and other documents as required.
• Communicate with clients and partners via email or phone.
• Monitor office supplies inventory and place orders when necessary.
• Assist in the recruitment process by posting job openings and scheduling interviews.
• Handle incoming calls and redirect them appropriately.
• Maintain a professional office environment by keeping the reception area tidy and welcoming visitors.

Skills

Experience as Administrator

Verbal and written communication

Organizational skills

Time management

Attention to detail

Problem-solving

Independent and teamwork

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

PrimeDefense USA is seeking an experienced Administrator to support day-to-day operations at Bayan City Malaysia office. You will handle filing, data entry, document preparation, and client communications to ensure smooth operations.

Responsibilities include coordinating meetings and travel, managing office supplies, and assisting in recruitment. Strong MS Office skills and excellent communication are essential for success in this role.