Operations Coordinator (.6 FTE)

Society of Classical Christian Education

Colorado Springs (CO)

On-site

USD 27,000 - 36,000

Part time

14 days+

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Job summary

Society of Classical Christian Education is seeking an Operations Coordinator (.6 FTE) to support registrar duties, student records, and school operations in Colorado Springs. This part-time role focuses on accurate records, scheduling, and financial coordination within a Christ-centered educational community.

You will maintain student information systems, assist with enrollment reporting and vendor records, and provide excellent service to students, families, and faculty while upholding the

Qualifications

Demonstrate professional Christian conduct and confidentiality.
Strong organizational and time-management skills.
Experience with school administration or records management preferred.
Familiarity with student information systems and financial software is desired.
Excellent written and verbal communication skills.

Responsibilities

Maintain accurate and confidential student academic records across platforms.
Process transcript requests and other academic documents.
Assist administration with scheduling, enrollment reporting, and records management.
Support accounts payable/receivable and tuition coordination.
Ensure compliance with reporting, accreditation, and authorizer requirements.
Provide excellent customer service to students, families, and staff.

Skills

Organizational skills

Administrative skills

Time management

Attention to detail

Written communication

Verbal communication

Customer service

Data entry / Excel

Student information systems

Education

Associate or Bachelor's degree preferred

Tools

Spreadsheets (Excel)

Databases

Student Information Systems

Financial software

Office technology

Job description

Operations Coordinator (.6 FTE)

Essential Responsibilities

Registrar & Student Records

Maintain accurate and confidential student academic records.
Manage student information systems and maintain data accuracy across school platforms.
Process transcript requests, records transfers, graduation records, and other academic documentation.
Assist administration with student scheduling, enrollment reporting, and academic record management.
Ensure compliance with applicable reporting requirements, accreditation standards, and authorizer requirements.

Business Operations & Finance

Assist with accounts payable and accounts receivable.
Coordinate tuition management systems.
Maintain vendor contracts.
Prepare reports and documentation as needed.
Maintain records related to background checks, personnel files, incident reporting, and other compliance requirements.

Administrative Support

Provide excellent customer service to students, parents, faculty, and visitors.
Participate in school events and activities as appropriate.
Support the mission, values, and Christian character of the school in all interactions with students, parents, and staff.

Qualifications and Expectations

Profess and model a sincere Christian faith and support the school's Statement of Faith, mission, and educational philosophy.
Demonstrate a servant-hearted approach to administration and customer service.
Serve as a Christlike role model in character, speech, and conduct.
Possess strong organizational, administrative, and time-management skills.
Demonstrate exceptional attention to detail and accuracy.
Maintain professional standards of conduct, collaboration, and confidentiality.
Possess strong written and verbal communication skills.
Demonstrate proficiency with spreadsheets, databases, student information systems, financial software, and office technology.
Associate's or Bachelor's degree in business, administration, accounting, education, or a related field preferred.
Experience in school administration, student records management, bookkeeping, business operations, or related fields preferred.
Familiarity with classical Christian education, or a willingness to learn and embrace its philosophy, strongly preferred.

Desired Characteristics

Commitment to excellence, accuracy, and faithful stewardship.
Ability to establish and maintain orderly systems and procedures.
Strong problem-solving skills and sound judgment.
Appreciation for classical Christian education and its mission.
Ability to work independently while maintaining a collaborative spirit.
Delight in serving students, families, faculty, and administration through effective and dependable administrative support.