Visual Design Assistant

LVMH Group; Milano; On-site; EUR 27,000 - 33,000; Full time

Benefits offered by this job

Free beauty product gifts

Discounts on Sephora and LVMH products

Smart working and flexible hours

Job summary

Sephora Italy is seeking a Visual Design Assistant to support the Visual Design Specialist by coordinating in-store animation materials, digital content, and promotional communications across Sephora stores in Italy.

You will collaborate with European teams and external agencies to ensure timely, quality execution of materials and campaigns, while maintaining scheduling and asset management across the network.

Qualifications

• University degree in Marketing, Communication, Design or related field.
• Experience in luxury/retail/branding is a plus.
• Strong PM and organizational skills; able to manage multiple projects under tight deadlines.
• Detail-oriented with strong problem-solving skills.
• Ability to understand technical drawings, materials and finishes is a plus.
• Strong communication and presentation skills.
• Excellent teamwork and collaboration.
• Good written and spoken English.
• Proficiency in PowerPoint and Excel.
• Willingness to travel and occasional overnight work.

Responsibilities

• Coordinate with European teams to receive assets for local production of trade materials.
• Translate and adapt copy and briefs for external agencies.
• Coordinate agencies in production-ready execution of international assets.
• Prepare distribution plans for materials across the store network.
• Manage printing and production processes with agencies and suppliers.
• Liaise with Supply Chain for deliveries to warehouses and stores.
• Create and manage purchase orders through Corefa.
• Prepare and update the Animation Book and support Operational Committee meetings.
• Assist stores with missing or replacement materials.
• Maintain mapping of animation objectives with the Category team.
• Prepare briefs for in-store promotional materials and services.
• Manage and schedule institutional digital content across in-store screens.

Skills

Project management

Organizational skills

Communication

Teamwork

English proficiency

PowerPoint

Excel

Travel availability

Overnight work

Education

University degree

Tools

PowerPoint

Excel

Job description

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

MISSION

The Visual Design Assitant through agency provides operational support to the Visual Design Specialist in the development, production and implementation of in-store animation materials, communication tools and digital content across the Sephora store network.

KEY ACTIVITIES & RESPONSIBILITIES

In-Store Animation Materials

• Coordinate with the European teams to receive creative assets for the local production of trade marketing materials, particularly for exclusive brands.
• Translate and adapt copy and creative guidelines to prepare clear briefs for external agencies.
• Coordinate agencies in the graphic adaptation and production-ready execution of international creative assets.
• Prepare distribution plans to allocate materials across the store network.
• Coordinate agencies and suppliers throughout the printing and production process.
• Liaise with Supply Chain to manage deliveries to the warehouse and subsequent distribution to stores.
• Create and manage purchase orders through Corefa.

Operational Support to the Visual Design Specialist

• Prepare and update the Animation Book.
• Support the preparation of presentations for Operational Committee meetings.
• Provide operational support to stores, including the management of missing or replacement materials.
• Maintain and update the mapping of animation objectives in collaboration with the Category team.

In-Store Communication

• Prepare agency briefs for the development and adaptation of promotional and institutional in-store communication materials.
• Support the development and implementation of communication related to Sephora services.

Digital Screen Content

• Manage and schedule institutional digital content across in-store screens.
• Ensure content is correctly planned, updated and implemented according to the communication calendar.

TECHNICAL SKILLS & REQUIREMENTS

• University degree, preferably in Marketing, Communication, Design or a related field.
• Previous experience in luxury, fashion, beauty, jeweler, retail, branding or design environments is considered a plus.
• Strong project management and organizational skills, with the ability to manage multiple projects simultaneously and work within tight deadlines.
• Results-oriented mindset, attention to detail and strong problem-solving skills.
• Ability to understand technical drawings, materials and finishes is considered a plus.
• Strong communication and interpersonal skills, with confidence in preparing and delivering project presentations.
• Excellent teamwork and collaboration skills.
• Good written and spoken English.
• Proficiency in Microsoft PowerPoint and Excel.
• Availability to travel when required for mock-up reviews and in-store activations.
• Availability to occasionally work overnight, up to approximately five nights per year, to support and coordinate special installations in Sephora flagship stores.

For new joiners for this role in Italy, the annual gross salary associated with this position is EUR 30.000

This is only the initial annual gross salary granted to this position. This figure has been determined based on objective and gender-neutral criteria and reflects the starting salary normally applicable to the position at the time of publication of this job posting. Actual salaries may vary based on factors such as your unique blend of experience and skills, start date and our current organizational needs.

On top of legal benefits, further benefits are provided in accordance with current company policies.

This position is subject to the provisions of the collective bargaining agreement (CCNL Commercio) applicable to the role and applied by Sephora in Italy.

Here, you will find:

• Community: authenticity is embraced, and the strength of our differences fuels our collective spirit
• Working Environment : modern offices with break/relax areas for your well-being in the center of Milan. Enjoy our extraordinary planning of activities, such as Annual Convention, team buildings, etc.
• Work-life balance : smart working and flexible hours
• Culture of empowerment, learning & growth : you will have the tools, space and opportunity to learn, innovate and lead
• Meaningful Rewards : competitive tailored welfare offers, free beauty product gifts and access to discounts on Sephora and LVMH products
• Work that brings fulfillment : from delighting clients every day, to inspiring our industry at large, every action makes a difference
• Sephora Stands : positive social and environment impact activities organized by our “Sephora Stands” committee

Join us and belong to something beautiful.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.

Sephora’s stores offer passionate beauty fans across the world a privileged freedom to touch and test products since 1969. The House provides a superior selection of quality products and always keeps pace with the latest trends. The house is built upon the exceptional talents of its beauty professionals who create a perfect environment for adventurous clients who want to experiment and learn. With the innovative range of products in the Sephora Collection, its distinctive stores and bold commitment to new ideas, the House is always able to surprise and delight its clients. At every touch point with its clients, in store and online, Sephora provides an unconventional approach which has made it the most loved beauty community in the world.

At LVMH, people make the difference in the art of crafting dreams. Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community. Join us at LVMH, where your talent is at the heart of our collective successes.