UNHRD Brindisi Business Support Assistant G4 (2 positions)

World Food Programme; Brindisi; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading humanitarian organization is seeking a Logistics Support Officer in Brindisi, Italy. This full-time role involves supporting ERP-related processes, data management, and administrative functions. Ideal candidates will have experience with Microsoft 365 and proficiency in both English and Italian. Join a diverse and impactful team dedicated to humanitarian efforts and global food security.

Servizi

Attractive compensation package

Professional development opportunities

Competenze

• Proficiency in data management and administrative tasks.
• Ability to identify and rectify data discrepancies.
• Fluency in English and Italian.

Mansioni

• Support ERP-related processes and administrative functions.
• Assist with drafting documents and preparing reports.
• Maintain standard systems and files for easy access.

Conoscenze

Experience with Microsoft 365

Data management

Communication skills

Formazione

Completion of secondary school education

Strumenti

SAP-based ERP system

Microsoft Word

Descrizione del lavoro

Deadline for Applications

7 October 2025-23 : 59‑GMT01 : 00 Central European Time (Rome)

About WFP

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled and high‑performing teams selected on merit, operating in a healthy and inclusive work environment living WFP’s values (Integrity, Collaboration, Commitment, Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

Why Join WFP

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Organizational Context

Global hunger has reached alarming levels in 2022 and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies and technical assistance.

The position holder will work under the supervision of the Logistics Officer Head of System and will support the Business Transformation & Support (BTS) Unit in UNHRD business services through ERP‑related processes and administrative support.

The Role

The incumbent will contribute to the enhancement of UNHRD business services by supporting ERP‑related processes and administrative functions. The role involves assisting with data management, documentation and coordination tasks to ensure efficient service delivery. The incumbent will also contribute to the development and maintenance of standard operating procedures and knowledge tools supporting the team in delivering accurate, timely and reliable information for operational use.

Key Responsibilities (not all-inclusive nor exhaustive)

• Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
• Respond to queries and escalate where appropriate in order to provide a timely and accurate service to clients.
• Support processing and managing routine administrative and financial tasks in various functional areas to contribute to the effective and timely management of resources.
• Provide revision and proof‑reading services for standard documents to contribute to the development of accurate documentation.
• Take responsibility for the maintenance of set standard systems and files to ensure information is accurate and readily available for the function.
• Identify simple discrepancies in statistics and data such as missing information and report to senior staff in order to support clients to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
• Work with a variety of individuals taking on feedback where appropriate to assist in business support delivery for staff.

Other Post Requirements

The following tasks will be performed under the supervision of the relevant officer and / or of other senior colleague.

Supports core UNHRD activities by performing centralized tasks within the WFP ERP system to enhance service delivery. Contributes to system integrity in UNHRD service delivery by running periodic data reports monitoring network activities and conducting random checks in the WFP SAP‑based ERP system. Support the Head of Unit in promoting good system practices by maintaining a knowledge repository for reference learning and operational support. Assist in monitoring the activities performed by Customer Service and Logistics Assistants across the UNHRD Network and step into the role during major emergencies as needed. Perform other tasks as assigned based on operational needs.

Essentials

Experience in using relevant office equipment and computer software packages such Microsoft 365 (ERP system SAP‑based preferable, SaaS Software as a Service platform).

Knowledge of work routines and methods in order to complete processes under minimal supervision.

Uses tact and courtesy to give and receive information to a wide range of individuals.

Ability to identify data discrepancies and rectify problems requiring attention.

Ability to offer guidance or basic on‑the‑job training to more junior staff.

Desirables

Experience working in an international organization.

Experience working in multi‑cultural teams and environments.

Soft Skills to also take into consideration: Problem solver client oriented to support external services.

Qualifications and Experience

Education

Completion of secondary school education.

Experience

Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Experience in Supply chain is considered an asset.

Language

Proficiency Level C intermediate in English language. Fluency in Italian is required. Knowledge of another UN language is desirable.

Knowledge and Skills

• Proficient in the use of office equipment and computer software packages such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on‑the‑job training to more junior staff.

Terms and Conditions

WFP offers a competitive compensation package which will be determined by the contract type and selected candidates qualifications and experience. Please visit the following website for detailed information on working with Click on: Our work and Countries to learn more about WFP’s operations.

Salary scale: UN - Salary Scale

Applicants must be: Italian Residents holding a valid passport and / or identity card and; Reside within commuting distance (100‑kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather and roads) to the office location at the duty station World Food Programme UNHRD Brindisi Ex SS 16 Km 906 9 72100 Brindisi Italy). If not residing within commuting distance at the time of application candidates must be willing to relocate to Brindisi Italy at their own cost before taking up the assignment. WFP shall not be responsible for any costs associated with such relocation nor shall WFP assist or otherwise be involved in obtaining residency status or legal work permits. Preference will be given to candidates who reside within commuting distance of Brindisi Italy.

Please note that applications should be sent in English. Only applications received in English will be considered.

Leadership Framework

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Reasonable Accommodation

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact :

No Fee Disclaimer

The United Nations does not charge any application processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

Reminders Before You Submit Your Application

We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

Once your profile is completed please apply and submit your application.

Please make sure you upload your professional CV in the English language.

Kindly note the only documents you will need to submit at this time are your CV and Cover Letter.

Additional documents such as passport, recommendation letters, academic certificates etc. may potentially be requested at a future time.

Please contact us in case you face any challenges with submitting your application.

Only shortlisted candidates will be notified.

All employment decisions are made on the basis of organizational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment, sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.

Key Skills

Business Intelligence, Children Activity, Business Analysis, Corporate Sales, ABB, Corporate Development.

Employment Type: Full‑Time

Vacancy: 1