Travel & Expenses Analyst

ABB E-mobility; San Giovanni Valdarno; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading EV charging technology company in San Giovanni Valdarno is seeking a Travel & Expenses Analyst to join their team. This role involves managing corporate card programs, collaborating with finance, and ensuring compliance with travel and expense guidelines. The ideal candidate should have over 5 years of experience in travel management and strong project delivery skills. Experience with Concur and a higher education in Accounting or Finance are essential. The position offers a comprehensive benefits package including private healthcare and paid days off.

Servizi

Employment contract (UoP)

Equity (Stock Option) Plan

26 paid days off

Private healthcare (Luxmed)

100 PLN/month benefit for shops, restaurants, gyms

Life insurance (UNIQUA)

Employee Assistance Program

Partial refund of public transportation

Competenze

• 5+ years of experience in travel and expense management.
• Experience in accounts payable or travel agency operations.
• Fluent in English with advanced communication skills.

Mansioni

• Administer corporate credit cards and address fraud detection.
• Lead training sessions on expense management.
• Collaborate with Finance on reconciliation efforts.

Conoscenze

Detail-oriented

Strong communication

Project delivery

Collaborative approach

Formazione

Higher education in Accounting/Finance

Strumenti

Concur

Microsoft Office

Descrizione del lavoro

Join to apply for the Travel & Expenses Analyst role at ABB E-mobility.

Take your next career step at ABB E-Mobility with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future.

We are looking for a Travel & Expense Analyst to join our team in Poland (or one of our offices in the Netherlands (Delft), Italy (Valdarno) or Canada (Saint-Laurent)).

If you are detail-oriented and strategic, with a strong understanding of Travel and Expense management and a proven track record of project delivery and support, we encourage you to apply. Your ability to collaborate, communicate, and innovate will be instrumental in elevating our travel and expense operations beyond expectations.

Responsibilities

• Primary contact and subject matter expert for ABB E-mobility corporate card program.
• Administer corporate credit cards, addressing delinquency and fraud detection, and coordinate communication with employees and vendors.
• Apply T&E Guidelines and support colleagues with travel booking, expense claims, corporate card application, and limit modification.
• Support card closure when employees leave and suspend cards for misuse or fraudulent activities.
• Collaborate with Finance on reconciliation efforts and data exchange between systems.
• Lead training sessions and create training material on expense management and corporate card usage.
• Collaborate with the T&E team and third‑party providers for corporate card implementation and ongoing operations.
• Support cross‑functional projects related to upstream and downstream Travel and Expense management (e.g., new ERP implementation, entity movement, payments, posting failures, harmonization, interfaces, tax, reporting).
• Track changes in the local legal environment with AMS and ensure Concur compliance.
• Act as escalation point for the business, country, vendors, operations, and Concur level 2 for complex escalations.
• Track T&E program compliance and raise non‑compliance issues focused on non‑travel related spends discovered during audits or analytics.
• Provide reporting required for escalations, supporting HRBP and line managers.
• Govern SLA and establish monitoring mechanisms for corporate card and T&E processes.
• Assist the wider People Enablement function with administrative tasks (e.g., parking and speeding fines for the fleet category).
• Act in compliance with ABB E-mobility code of ethics, OHS guidelines, and internal control requirements.
• Manage communication and support the global lead on ensuring T&E country pages are up to date.

Challenges

• Operate in a decentralized structure while aligning country requirements with business needs.
• Bridge between country, business, and T&E operational environments.
• Support building a lean T&E department with many moving parts.

Your Background

• Higher education, preferably in Accounting/Finance or a related field, and at least 5+ years of similar experience.
• Knowledge of Concur and Microsoft Office applications required.
• Fluent in English.
• Experience in accounts payable, payroll, travel agency operations, and/or contract management.
• Collaborative, solution‑focused approach and advanced communication skills in a multicultural environment.
• Project management skills and experience in internal control framework is an advantage.
• Previous experience in R2R (record‑to‑report) is an advantage.

What’s in it for you

• Employment contract (UoP).
• Eligibility in the ABB E-mobility Equity (Stock Option) Plan.
• 26 paid days off, regardless of years of experience.
• Private healthcare (Luxmed).
• MyBenefit platform – 100 PLN/month to spend on shops, restaurants, gyms, etc.
• Life insurance (UNIQUA).
• Employee Assistance Program for you and your family.
• Partial refund of public transportation (MPK Kraków).

About ABB E-mobility

ABB E-mobility is a world leader in EV charging technology and a partner of choice for the world’s biggest electric vehicle OEMs and nationwide EV charging network operators. With a strong R&D pipeline and a robust product portfolio of innovative holistic solutions – from grid to charge point and domestic installations to large fleet depots – we are actively enabling the future of e‑mobility, not just predicting it. To discover more about ABB E-mobility, visit our website.