Tender & Contract Specialist

Terumo Europe; Roma; Ibrido; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A healthcare solutions company in Rome is seeking a Tender & Contract Specialist to oversee tender submissions and provide essential support to sales teams. This entry-level role requires fluency in Italian and English, strong organizational skills, and a background in public procurement or the medical device industry is a plus. The position offers a competitive salary and benefits, with a focus on professional growth in a diverse and inclusive team environment.

Servizi

Competitive salary and benefits package

Diverse, inclusive team environment

Investment in development opportunities

Work-life flexibility

Competenze

• Previous experience in public procurement and/or the medical device industry is advantageous.
• Strong problem-solving and planning skills.
• Ability to work independently and in a team.

Mansioni

• Support all tasks related to tender management.
• Prepare and deliver key reports on contract progress.
• Evaluate final tenders before submission.
• Ensure timely follow-up actions.
• Manage tenders from start to finish.

Conoscenze

Fluency in Italian

Fluency in English

Strong computer skills

Exceptional attention to detail

Strong problem-solving skills

Ability to collaborate effectively

Flexibility and adaptability

Strumenti

CRM Systems

MS Excel

Descrizione del lavoro

Tender & Contract Specialist

Terumo Europe

Department

The Terumo EMEA Supply Chain Team comprises various departments, including Customer Service & Tender Office, Supply Chain Planning, Network Optimization, and the European Distribution Centre (EDC). Our Supply Chain Team is dedicated to ensuring complete customer satisfaction and the timely delivery of all orders. Collaboration with the Project Management Team, Quality Departments, and all Business units is crucial. We are committed to driving continuous innovation to enhance service quality transparently, compliantly, and with a patient‑centric approach.

Job Summary

We are seeking a dedicated Tender & Contract Specialist to take charge of the administrative oversight of all tender submissions, ensuring strict adherence to established processes. In this pivotal role, you will directly support contract and tender management, leveraging your comprehensive understanding of our products and procedures to facilitate successful tender submissions and contract completions. Additionally, your expertise in administrative processes will provide invaluable support to our local Sales teams.

Responsibilities

• Proactively support all tasks related to tender management.
• Maintain administrative correspondence regarding tender matters.
• Collaborate closely with the Sales department and other stakeholders to identify relevant tender opportunities.
• Continuously monitor new tender announcements across EMEA.
• Stay informed on tender legislation, technology developments, and digitalization trends.
• Prepare and deliver key reports and status updates on contract progress.
• Engage with Sales teams and management to share findings and insights.
• Drive continuous improvement in tender processes.
• Exchange best practices and insights on tender submission administration across the region.
• Promote alignment and consistency in administrative procedures to enhance overall efficiency and effectiveness.
• Manage tenders from start to finish using a project management approach.
• Collaborate with colleagues in Supply Chain, Sales, and other departments to ensure all requirements are met.
• Maintain accurate documentation, meet deadlines, and ensure timely follow‑up actions.
• Evaluate final tenders before submission, ensuring all data is properly organized and compliant with procedures.
• Record and track all tender‑related activities using CRM systems and MS Excel.
• Communicate award decisions to customers and Sales teams.
• Manage stakeholder communication in case of negative outcomes.
• Oversee all aspects of contract signing, filing, and document storage.

Qualifications

• Previous experience in public procurement and/or the medical device industry is advantageous.
• Fluency in Italian & English, both written and verbal, is essential; proficiency in additional languages is a plus.
• Strong computer skills, including proficiency in CRM and MS Excel.
• Exceptional attention to detail and administrative prowess.
• Strong problem‑solving skills.
• Ability to collaborate effectively within a team and work independently.
• Flexibility and adaptability to changing priorities, coupled with excellent planning skills.

What We Offer

• Competitive salary and benefits package that sets the benchmark for rewarding your commitment.
• Passionate, diverse, inclusive team environment where everyone is treated with respect.
• Investment in development through a wide range of opportunities for personal and professional growth.
• Work‑life flexibility with a hybrid model balancing office and home‑based work.
• Opportunity to engage in meaningful conversations during the recruitment process with the hiring manager and other Terumo associates.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative, Customer Service, and Sales

Industries

Medical Equipment Manufacturing

Location

Rome, Latium, Italy