Subcontracts Administration Manager

TECNIMONT; Milano; In loco; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

A leading industrial contractor in Milan is seeking a Mid-Senior level professional to manage subcontracting activities. Responsibilities include preparing subcontract procedures, coordinating with various engineering teams, and conducting bid evaluations. The ideal candidate will have strong communication skills and experience in construction project management. This is a full-time role within the engineering and administrative functions.

Competenze

• Experience in subcontracting procedures in construction projects.
• Strong communication skills for coordinating with various departments.
• Ability to manage project timelines and budgets effectively.

Mansioni

• Prepare and issue the Project Construction Subcontracting Procedure.
• Coordinate verification of subcontract documents for clarity.
• Handle bid opening and distribute subcontractor information.
• Manage the Economic Bid Evaluation processes.

Conoscenze

Coordination with engineering teams

Bid evaluation

Contract management

Subcontract documentation proficiency

Descrizione del lavoro

We are Tecnimont SpA, an EPC contractor of Maire Tecnimont Group, an industrial leader in Engineering & Construction, Technology & Licensing, and Energy Business Development and Ventures. Listed on the Milan Stock Exchange, the Group is among the global top‑ranking engineering contractors.

Mission

Ensure the performance of the subcontracting activities, in accordance with Construction Subcontracting Procedure and project‑specific procedures (for example Project Execution Plan, Construction Execution Plan, Main Contract Constraint and List of Back‑to‑Back Principles, etc).

Responsibilities

• Prepare, obtain approvals and issue the Project Construction Subcontracting Procedure (if any), the Subcontracting Plan and Strategy, the Project Subcontractors List and the Bidder List.
• Coordinate and guarantee the verification of the clarity, completeness and consistency of subcontract documents, working with Construction Engineering, Technical Disciplines and Project Control to ensure availability of construction schedules and budgets; notify the Project Director/Project Manager of any delays.
• Handle all activities related to issuing inquiries to subcontractors, including securing signed confidentiality agreements, preparing instruction to bidders and subcontract documentation, expediting subcontractor responses and logging tender status.
• Conduct the bid opening procedure according to the Project Subcontracting Procedure and examine the contractual section of received quotations.
• Distribute information received from subcontractors to relevant functions for analysis (e.g., unpriced quotations to TBE functions; commercial terms and conditions deviation to Contract Management, Procurement, Legal, Group Finance; financial data to Group Planning & Control for bid evaluation), tracking results.
• Ensure the successful completion of every phase of the Economic Bid Evaluation—from preliminary to final—chair evaluation processes, hold clarification meetings with subcontractors, and maintain the offer updated.
• Issue subcontracts, securing all approvals and authorized signatures; manage distribution to relevant functions and contractors.
• Maintain an archive of technical and commercial data related to subcontracts for future subcontract activities.
• Assist Subcontracts Administration Management in resolving claims or clarifying subcontract special clause interpretations, if required.
• Support Construction Proposals during the construction estimating process (subcontractor selection, quotation acquisition, price and terms negotiations, especially for pre‑award agreements).
• Keep the Subcontracts Administration Manager, Project Director/Project Manager, and Responsible of Subcontracting informed of critical areas and recommend corrective actions.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative, Engineering, and General Business

Industries: Industrial Machinery Manufacturing and Oil and Gas