Site Contracts Specialist (Level II or Senior Level) - Sponsor dedicated - Hybrid Office

Syneos Health; Emilia-Romagna; Hybride; EUR 70 000 - 90 000; Plein temps

Résumé du poste

Syneos Health in Italy seeks a Site Contracts Specialist (Level II or Senior) to manage contract processes across studies, including site contracts, budgets, and related documents. You will collaborate with internal teams and vendors to ensure timely execution and regulatory alignment.

You will mentor junior staff, support site/start-up activities, and help streamline contract workflows within a sponsor-driven environment.

Qualifications

• BA/BS degree in Business Administration, Public Administration, Public Health, or related field.
• High level of contracts management experience.
• Experience in a contract research organization or pharmaceutical industry.
• Strong knowledge of the clinical development process and contracting parameters.
• Excellent communication and vendor management skills.

Responsabilités

• Administers all contract management processes, including coordination with protocol, consent, institution, investigator, vendor, consultant, and customer documents at a project level.
• Lead multi-country projects including negotiating and preparing contracts, budgets, and related documents for participation in industry-sponsored trials.
• Support SSUL to agree on country template contract and budget; produce site-specific contracts from country template.
• Support in negotiating budget and contract with site via Site Contracts Service Centre and SSUL with Sponsor until resolution of issues.
• Perform quality control and arrange execution of CTAs and archival of documents into repositories; capture metadata.
• Review contracts for completeness and accuracy; ensure corrections are documented.
• Support business development and represent site contracts/Site Start-Up at internal or customer meetings.
• Collaborate with Contract Managers on active project management of contract issues and follow up on outstanding issues.
• Assist in generating amended contract/budget documents and streamline contract/proposal processes; introduce ideas to improve workflows.
• Work within forecasted country/site contracting timelines and track milestones in SSU tracking system in real time.
• Collaborate with internal/external legal, finance, and clinical operations to explain legal and budgetary issues.
• Facilitate execution of contracts by company signatories.
• Maintain contract templates and site-specific files and databases.
• Train and mentor less experienced staff on SOPs; update training material.
• Act as liaison between site contracts staff and internal/external customers; provide guidance and prepare correspondence.
• Monitor basic financial aspects of the project and hours/tasks per contract; escalate discrepancies.
• Review and comply with SOPs and WIs; keep timesheet compliance.

Connaissances

Contracts management

Project management

Vendor management

Negotiation skills

Communication skills

Mentoring/leadership

Problem solving

Formation

BA/BS degree in Business Administration or related field

Advanced degree preferred

Outils

Microsoft Office Suite

Description du poste

Site Contracts Specialist (Level II or Senior Level) - Sponsor dedicated - Hybrid Office

Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.

Our Clinical Solutions team members act with a drug development mindset, applying their years of experience and deep expertise to truly understand customer needs and represent those in the solutions we shape.

Whether you join us in a Functional Service Provider partnership or a Full-Service environment, you’ll collaborate with passionate problem solvers, innovating as a team to help our customers achieve their goals. We are agile and driven to deliver – for one another, our customers, and, most importantly, for those in need.

Discover what your 25,000 future colleagues already know:

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.

Job Responsibilities

• Administers all contract management processes, including coordination with relevant protocol, informed consent, institution, investigator, vendor, consultant, and customer agreement documents at a project level.
• May lead (with supervision) multi-country projects including negotiating and preparing contracts, budgets, and related documents for participation in industry-sponsored clinical trials.
• Provides support to SSUL to agree on country template contract and budget. Produces site-specific contracts from country template. Provide support in submissions for proposed contract and budget for site.
• Provides support in negotiating budget and contract with site via Site Contracts Service Centre and SSUL with Sponsor until resolution of issues.
• Performs quality control and arranges execution of CTAs as well as archival of documents into repositories and capture of metadata.
• Reviews contracts for completeness and accuracy, and ensures that corrections are appropriately made and documented.
• Provides supports to business development and represents site contracts/Site Start-Up (SSU) at internal or customer meetings.
• Work with Contract Managers and team members with the active project management of ongoing contract issues; performs follow-up on all outstanding contract issues.
• Supports in generating amended contract and/or budget documents as necessary, preparing contract management documentation for projects, and streamlining the contract/proposal or internal processes; and initiates and introduces creative ideas and solutions.
• Works within the forecasted country/site contracting timelines, ensures they are complied with and tracks milestone progress in agreed upon SSU tracking system in real time.
• Collaborates with internal and external legal, finance, and clinical operations departments, including communicating and explaining legal and budgetary issues.
• Facilitates the execution of contracts by company signatories.
• Maintains contract templates and site specific files and databases.
• Trains and mentors less experienced staff members on departmental Standard Operating Procedures (SOPs) and ensures quality of team work products. Maintains and updates training material for site contract team.
• Acts asa communication liaison between site contracts staff and internal and external customers. Provides functional guidance and keeps internal and external teams aware of all contract statuses or pending issues. Prepares correspondence as necessary.
• Monitors basic financial aspects of the project and the number of hours/tasks available per contract; escalates discrepancies in a timely fashion.
• Reviews and complies with Standard Operating Procedures (SOPs) and Work Instructions (WIs) in a timely manner, keeps training records updated accordingly and ensures timesheet compliance.

Qualifications

• BA/BS degree in Business Administration, Public Administration, Public Health, related field, or equivalent combination of education and experience. Advanced degree preferred.
• High level of contracts management experience.
• Experience in a contract research organization or pharmaceutical industry essential.
• Strong knowledge of the clinical development process and legal and contracting parameters.
• Strong computer skills in Microsoft Office Suite.
• Customer focused and ability to manage challenging priorities and to remain flexible and adaptable in stressful situations.
• Excellent understanding of clinical trial process across Phases II-IV and ICH GCP.
• Good understanding clinical protocols and associated study specifications.
• Excellent understanding of clinical trial start-up processes.
• Project management experience in a fast-paced environment.
• Good vendor management skills.
• Excellent written/oral communication, presentation, documentation, interpersonal skills as well as strong team-orientation.
• Strong organizational skills with proven ability to handle multiple projects excellent communication.
• Quality-driven in all managed activities. Strong negotiating skills. Strong problem-solving skills.
• Ability to mentor, lead and motivate more junior staff.
• Demonstrate an ability to provide quality feedback and guidance to peers Contribute to a training and Quality assurance plan within SSU and update SOPs/WI.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.

http://www.syneoshealth.com

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.