Site Administrative Assistant - Protected Categories (Law 68 / 99)

synthomer; Filago; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading chemicals company in Filago seeks an Administrative Assistant to provide support in daily office activities, manage schedules, and organize meetings. The role requires strong communication and organizational skills, with responsibilities including administrative support, visitor management, and travel arrangements. Ideal candidates should be detail-oriented, proactive, and fluent in English and Italian.

Servizi

Onboarding and induction events

Networking opportunities

Mentoring and personal development

Competenze

• Strong communication skills for internal and external client interactions.
• Ability to organize and manage multiple tasks efficiently.
• Proficient in English and Italian, both written and verbal.

Mansioni

• Provide administrative support to ensure efficient day-to-day operations.
• Manage appointments, meetings, and detailed records.
• Act as the point of contact for visitors and clients.
• Make travel arrangements for senior staff.
• Manage office supplies and equipment maintenance.

Conoscenze

Administrative support

Communication skills

Organizational skills

Problem-solving

Descrizione del lavoro

Purpose of the Job :

Perform a wide range of administrative and clerical tasks, provide support to managers and supervisors, assisting in daily office needs and managing company’s general administrative activities.

Main Accountabilities :

• Provide administrative support to ensure efficient and smooth day-to-day operation of the Site; organize and schedule appointments; plan meetings and take detailed minutes; answer, screen and transfer inbound phone calls; write and distribute emails (certified emails included), correspondence memos, letters, faxes and forms; write and translate letters, news and communications; open, sort and distribute incoming correspondence; check and reconcile employees expense reports; manage residual company payments; manage mandatory surveys (ISTAT); manage administrative archive; support the Site in preparing, managing and filing training registers; statutory activities support to site manager
• Act as the point of contact for internal and external clients; receive and direct visitors, providing them general support; provide information by answering questions and requests
• Support SLT by performing tasks related to organization, strong communication and CSR
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques; maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Raise purchase requisitions for site related / general services purchases
• Organise company events
• Manage local insurances

Why Synthomer?

We are ambitious!

We have grown significantly – both organically and inorganically. We are a FTSE 250 listed company, 22% of our revenue comes from newly commercialized products, and we’re recognized in the top-quartile for chemicals manufacturing safety.

We believe in high challenge, high support!

We are keen to let you contribute in real roles from day 1. We expect a lot, but offer a lot, too. This includes onboarding, induction and learning events, networking opportunities, mentoring and personal development planning. So, be up for an inspiring long-term career adventure.

We personalize our approach to development!

At Synthomer, you won't find generic career tracks or development programs but rather a one-size-fits-one approach to employee development. We'll partner with you to ensure you have the right experiences that build your capabilities and accelerate your career growth.

Perché Synthomer?

Noi siamo ambiziosi!

Siamo cresciuti significativamente sia in modo organico che non organico. Siamo una società inclusa nell’indice FTSE 250, il 22% delle nostre entrate proviene da prodotti di nuova commercializzazione e rientriamo nel primo quartile per la sicurezza nella produzione di prodotti chimici.

Noi crediamo nel principio “grandi sfide, grande supporto”!

Siamo desiderosi di farti contribuire in ruoli concreti fin dal primo giorno. Ci aspettiamo molto, ma offriamo anche molto : onboarding, induzione ed eventi di apprendimento, opportunità di networking, mentoring e pianificazione dello sviluppo personale, tra le altre cose. Quindi, tieniti pronto per una carriera che sarà una lunga e stimolante avventura.

Noi personalizziamo il nostro approccio allo sviluppo!

In Synthomer non troverai percorsi di carriera o programmi di sviluppo generici, ma un approccio assolutamente personalizzato per lo sviluppo dei dipendenti. Ti accompagneremo nel tuo percorso per assicurarci che tu faccia le giuste esperienze, in modo da costruire le tue capacità e accelerare la tua crescita professionale.