Scientific Event Support Associate Manager - Allergan Aesthetics

AbbVie; Roma; In loco; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

A leading pharmaceutical company based in Italy is seeking a skilled event manager to supervise scientific events, manage compliance, and engage with healthcare professionals. The ideal candidate has strong leadership and interpersonal skills, extensive experience in event organization, and a degree in Economics. Responsibilities include managing events from planning to follow-up and ensuring compliance with all regulations and processes. Excellent negotiation skills and proficiency in English are essential.

Competenze

• Preferably a degree in Economics or an equivalent educational background.
• Proven experience in organizing national and international events, preferably in the pharmaceutical sector.
• Leadership experience with at least five years in people management.
• Ability to plan and organize congress events and manage resources.
• Knowledge of commercial contract management relevant to the market sector.
• Strong team orientation with stakeholders.
• Excellent negotiation skills.
• Analytical and proactive problem-solving approach.
• Spoken and written English proficiency at least at B1 level.

Mansioni

• Supervise scientific events management from planning to post-event follow-up.
• Manage HCP engagement process and oversee audit interactions.
• Coordinate with internal and external stakeholders.
• Ensure compliance with contractual documentation and processes.
• Handle authorization process with regulatory bodies.
• Identify and manage risk areas in event sponsorship.
• Monitor transparency processes regarding value transfers.
• Oversee procurement processes and third-party compliance.
• Prepare for internal and external audits.

Conoscenze

Event management

Leadership

Negotiation skills

Problem-solving

Relationship building

Compliance knowledge

Formazione

Degree in Economics or equivalent

Descrizione del lavoro

Company Description

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit the Allergan Aesthetics corporate site and follow Allergan Aesthetics on LinkedIn.

Allergan Aesthetics | An AbbVie Company

Job Description

Stakeholders:

• External: AIFA, Scientific Societies, ECM Providers, Congress Secretariats, Public Entities and Affiliated Healthcare Institutions, Healthcare Professionals, Agencies, Congress Service Providers, Congress Centers.

• Internal: OEC, Legal, Regulatory, Medical, Marketing, Commercial Staff Functions, Training, HR, Public Affairs, Field Force, Finance, Transparency Team.

Key Responsibilities

• Comprehensive supervision of scientific events management (congresses, national and international events, ECM and NON-EMC, AbbVie-organized events): from planning, budgeting, supplier contracting, on-site execution, emergency management, to post-event follow-up, including outcome analysis and preparation of periodic reports for management. Work closely with the Business Support Team and ensure Compliance mindset.

• Supervision and monitoring of the HCP engagement process, including certification of invoices as required by procedures; review of BJF, supporting documentation, and contracts upon request from Business Support in case issues arise during process management; direct interaction with internal and external audits; conducting briefing and debriefing meetings with Initiators, Business Support, and other relevant functions; and preparation of ACIF documentation for NON RCI reporting.

• Share with OEC all NON RCI for AA Business for Scientific Events and HCPs engagement each Quarter.

• Compliance and document validation management: ensuring full compliance of all contractual documentation and processes with current regulations, the Farmindustria Code of Ethics, company policies, and internal procedures, with constant updates based on applicable laws and regulations.

• Authorization process management and relations with regulatory bodies (AIFA): ensuring the correct request, validation, and signature of applications for ministerial authorizations within the procedural deadlines.

• Risk Management: identifying risk areas in event sponsorship processes, implementing, monitoring, and effectively executing control measures required by Model 231/01, including MLOR participation and case management.

• Coordination and liaison with ECM providers, congress secretariats, and internal/external stakeholders for timely collection and management of all necessary documentation (contracts, authorizations, compliance).

• Centralized stakeholder management (public and private entities, HCPs): maintaining and updating databases in compliance with privacy regulations, supervising and controlling invitations, and ensuring compliance checks for all events in Italy and abroad.

• Transparency monitoring processes: ensuring correct management, updating, and documentation compliance regarding transfers of value to HCPs and Healthcare Organizations, in accordance with the EFPIA Code on Transparency.

• Supervision of procurement processes and third-party compliance vendors: overseeing adherence to procurement procedures and company policies in supplier selection and management (initial screening, ADCT, SET, enhanced due diligence).

• Support and preparation for internal/external audits, ensuring availability of all required documents and full compliance with company policies and regulations.

Qualifications

• Requirements: Preferably a degree in Economics or an equivalent educational background.

• Proven experience in organizing national and international events, preferably in the pharmaceutical sector (at least five years).

• Leadership: Proven experience in people management (at least five years).

• Ability to plan and organize congress events, identifying objectives and priorities, managing processes, and organizing resources.

• Knowledge of commercial contract management is relevant to the market sector.

• Strong team orientation with both internal and external stakeholders, with a keen ability to build positive relationships.

• Excellent negotiation skills and a strong aptitude for interpersonal relations.

• Problem Solving: Analytical, methodical, and proactive approach to problem solving.

• Spoken and written English proficiency at least at B1 level.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit the Abbott-style equal employment opportunity page (note: no external links included).

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

Reasonable accommodations information is available on the company site.