Project Manager I Special Projects

Balich Wonder Studio; Milano; In loco; EUR 45.000 - 60.000; Tempo pieno

Descrizione del lavoro

A creative production company based in Milan is seeking a Project Manager for their Special Projects unit. This role involves managing project phases, budgets, and communication across teams to ensure successful delivery of large-scale events. The ideal candidate will have 5-7 years of experience in project management, strong organizational skills, and the ability to collaborate with international teams. Availability to travel is required.

Competenze

• 5-7 years of experience in production or project management.
• Proven ability to manage complex workflows.
• Excellent communication and interpersonal skills.

Mansioni

• Manages the start-up phase of projects, defining planning and scheduling.
• Defines and monitors budgets and project costs.
• Tracks project milestones and identifies potential risks.

Conoscenze

Project management

Budget tracking

Communication skills

Organizational skills

Problem-solving

Strumenti

Project management tools

Budget tracking systems

Descrizione del lavoro

Job Description

We are seeking a passionate Project Manager to enter the Special Projects unit of Balich Wonder Studio, based in Milan office and available to travel according to project needs.

The Role

The Project Manager works in close collaboration with the Head of Production and the Executive Producer, supporting the overall planning, production and management of the projects assigned to the Special Projects Unit.

This role is central to the management of all operational, logistical, and financial aspects of each project, ensuring that schedules, budgets, and quality standards are met.

Acting as the operational bridge between the creative vision and production execution, the Project Manager ensures smooth communication across departments, alignment with project objectives, and timely delivery of milestones.

The ideal candidate combines strong organizational and analytical skills with a proactive and solution-oriented attitude, capable of working in dynamic, multidisciplinary, and international environments.

Main Responsibilities

• Manages the start-up phase of projects, defining planning, scheduling, task distribution and resource allocation.
• Scouts, hires, and appoints key project roles.
• Defines and monitors budgets and project costs throughout development and delivery, ensuring compliance with financial targets.
• Manages project documentation, including timelines, contracts, production plans, and reports.
• Liaises with creative, production, and technical teams to ensure clear communication and operational alignment.
• Supervises suppliers and freelancers, ensuring deliverables meet quality, timing, and budget expectations.
• Tracks project milestones, identifies potential risks, and supports the implementation of corrective actions.
• Assists in feasibility studies and supports the preparation of proposals, budgets, and planning materials.
• Maintains day-to-day communication with clients and stakeholders, ensuring expectations are managed and updates are shared effectively.
• Ensures compliance with internal processes and workflows, contributing to continuous improvement of production efficiency.
• Supports on-site coordination during production and delivery phases, ensuring high standards of execution.

Requirements

• 5-7 years of experience in production or project management within large-scale events, ceremonies, or live entertainment industries.
• Proven ability to manage complex workflows, budgets, and schedules.
• Strong organizational and multitasking skills, with a keen eye for detail and deadlines.
• Excellent communication and interpersonal skills, with a collaborative mindset.
• Proficiency in project management tools and budget tracking systems.
• Experience in working with multidisciplinary international teams.
• Flexibility, adaptability, and a hands-on approach to problem-solving.
• Availability to travel internationally according to project needs.