Personal Executive Assistant

LePub; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A creative agency in Milan is seeking a highly organized Personal Executive Assistant to support the Leadership team. The ideal candidate will manage complex calendars, coordinate meetings and travel, and handle correspondence with discretion. The role demands exceptional communication skills and a proactive attitude. Join a team that values your ideas and offers opportunities for growth in a competitive and inclusive environment.

Servizi

Competitive salary package

Opportunities for growth

Inclusive environment

Competenze

• Proven experience 3+ years as an Executive Assistant or similar role supporting senior leadership.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in English.

Mansioni

• Manage the Leadership’s calendar and scheduling.
• Serve as the main point of contact between the Executive and stakeholders.
• Organize and prepare materials for meetings.

Conoscenze

Organizational skills

Communication skills

Multitasking

Discretion

Strumenti

Microsoft Office Suite

Teams

Slack

Zoom

Descrizione del lavoro

Overview

We are looking for a highly organized, proactive, and discreet Personal Executive Assistant to provide comprehensive support to the Leadership team. The ideal candidate will act as a trusted partner, managing complex calendars, coordinating travel and meetings, and ensuring smooth day-to-day operations. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast-paced and dynamic environment.

Responsibilities

• Manage the Leadership’s calendar, scheduling meetings, appointments, and events across multiple time zones.
• Serve as the main point of contact between the Executive and internal/external stakeholders.
• Handle correspondence, emails, and calls with discretion and professionalism.
• Organize and prepare materials for meetings, presentations, and reports.
• Coordinate national and international travel arrangements, including itineraries, accommodation, and logistics.
• Manage expenses, invoices, and budget tracking related to Executive activities.
• Support in the preparation and follow-up of key projects, ensuring deadlines and priorities are met.
• Handle confidential information with the utmost integrity and sensitivity.
• Assist with ad-hoc personal and administrative tasks as required.

Qualifications

• Proven experience 3+ years as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills in English and/or other relevant languages.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom).
• High level of discretion, professionalism, and reliability.
• Proactive problem-solving attitude and ability to work independently.
• Flexibility and adaptability to changing priorities.

Additional Information

Why LePub? Joining Our Team Means Joining a Network Of Talented And Passionate Individuals Who Inspire And Challenge One Another. At LePub, We Offer Opportunities For Growth, a Competitive Salary Package, And An Inclusive, Creative Environment Where Everyone's Ideas Are Valued. We Take Care Of Our Talents And Their Wellbeing.