Personal Assistant to CEO and Chief Product Officer

Off-White; Piemonte; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A fashion company in Piemonte, Italy, is seeking a proactive Personal Assistant to support the CEO and Chief Product Officer. The role involves managing calendars, coordinating meetings, and maintaining confidentiality. Ideal candidates should have over three years of experience in similar roles, fluency in English and Italian, and strong organizational abilities. This position demands high discretion and excellent communication skills, requiring flexibility to adapt to the executives' dynamic needs.

Competenze

• 3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Excellent English and Italian command (spoken and written).
• Ability to work under pressure and meet tight deadlines.

Mansioni

• Manage complex calendars and schedule meetings for executives.
• Handle confidential information with professionalism.
• Act as a primary point of contact for executives and stakeholders.

Conoscenze

Organizational skills

Multitasking

Communication skills

Discretion

Problem-solving

Strumenti

Microsoft Office Suite

Google Workspace

Descrizione del lavoro

Role Overview

We are looking for a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to both the CEO and the Chief Product Officer. The ideal candidate thrives in a fast‑paced environment, manages complex priorities with ease, and communicates effectively with internal and external stakeholders. This role requires exceptional attention to detail, strong problem‑solving skills, and the ability to anticipate needs before they arise.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel for both executives.
• Coordinate internal and external meetings, including agenda preparation and follow‑up actions.
• Handle confidential information with professionalism and integrity.
• Act as the primary point of contact between the executives and internal teams, partners, suppliers, and stakeholders.
• Manage expenses, invoices, and reimbursements in accordance with company policies.
• Draft and proofread emails, communications, and documents on behalf of the executives.
• Facilitate communication flow, prioritizing messages and responding when appropriate.
• Build strong relationships across departments and with external partners.

Requirements

• 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in fashion, luxury, or creative industries.
• Excellent command of English and Italian (spoken and written).
• Strong organizational and multitasking abilities; able to work under pressure and meet tight deadlines.
• High level of discretion, reliability, and professionalism.
• Mastery of Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Ability to work flexible hours and adapt to the dynamic needs of top executives.
• A proactive, solution‑oriented mindset with strong communication skills.