Personal Assistant

Borgo Santo Pietro Lifestyle Group; Firenze; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A luxury lifestyle company based in Florence is seeking a full-time Executive Personal Assistant to the Owner. The ideal candidate should possess strong organizational and problem-solving skills, with at least 3 years of experience supporting a senior executive. Fluency in both English and Italian is essential. Responsibilities include managing schedules, travel arrangements, and confidential communications in a dynamic environment.

Competenze

• At least 3 years of experience as a Personal Assistant to a senior executive.
• Ability to manage multiple deadlines while remaining composed under pressure.
• Excellent sense of style and aesthetic judgement.

Mansioni

• Provide seamless one-to-one support to the Owner.
• Manage calendars, appointments, and meetings.
• Plan, book, and oversee all travel arrangements.
• Serve as the main point of contact between the Owner and other stakeholders.
• Conduct research and negotiate for products, suppliers, and services.
• Handle confidential information with integrity.

Conoscenze

Strong negotiation skills

Problem-solving skills

Multitasking

Time management

Fluent in English

Fluent in Italian

Proficient in Microsoft Office

Proficient in Google Suite

Descrizione del lavoro

Borgo Lifestyle Group is a dynamic and rapidly growing company with a strong international presence in the luxury lifestyle industry. Our growth is fueled by a passion for creativity and a relentless pursuit of excellence. We are looking for like-minded individuals to join us in our vibrant work environment.

Based in Florence, the Borgo Lifestyle Group is a collection of luxury lifestyle companies which includes Borgo Santo Pietro, a 5-star luxury boutique hotel that includes two restaurants, Borgo Santo Pietro Saporium and Trattoria sull’Albero, and a holistic Spa; Saporium Firenze, a Michelin star restaurant in Florence; Yacht Satori, a custom yacht with the shape of a traditional schooner but all the amenities of a world-class racing yacht; PN Homes Constructions, a construction company specialised in the refurbishment of historic properties in Italy and the UK; Seed to Skin Tuscany, luxury skincare line known for Green Molecular Science products and spa-focused approach that can be found in the top spas and retailers worldwide.

To assist in a fast-paced and vibrant creative environment, we are looking for a full-time bilingual Executive Personal Assistant to the Owner, based at the company’s head offices in Florence.

The ideal candidate is highly organized, discreet, and resourceful, with strong negotiation and problem-solving skills. A refined sense of taste, style, and structure is essential to thrive in this dynamic role.

What You’ll Do

• Be the Right Hand: Provide seamless one-to-one support to the Owner across both professional and personal matters, ensuring priorities are managed with precision and care.
• Orchestrate the Schedule: Manage calendars, appointments, and meetings, ensuring smooth coordination across a fast-moving agenda.
• Master the Journey: Plan, book, and oversee all travel arrangements — from flights and accommodation to logistics and itineraries.
• Connect the Dots: Serve as the main point of contact between the Owner and internal teams, clients, and external partners, maintaining clear and professional communication at all times.
• Source & Negotiate: Conduct research and sourcing for products, suppliers, and services, handling negotiations and procurement with efficiency and discretion.
• Protect What Matters: Handle confidential information with the utmost integrity, sensitivity, and professionalism.

Who You Are

• You bring at least 3 years of experience as a Personal Assistant to a senior executive, thriving in fast-paced, dynamic environments.
• Fluent in English and Italian, you express yourself with clarity, elegance, and confidence — both in writing and speech.
• You excel at multitasking, time management, and prioritization, effortlessly managing multiple deadlines.
• You remain composed under pressure and can quickly adjust to last-minute changes or unexpected needs.
• You have an excellent sense of style and aesthetic judgement, aligning naturally with the creative and luxury world.
• Proficient in Microsoft Office, Google Suite, and comfortable managing data, budgets, and digital communication tools.
• You’re confident in securing the best outcomes while maintaining professionalism and positive relationships.
• You anticipate needs, solve problems proactively, and operate with full discretion and reliability.