Office Manager

Muzinich; Milano; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A global financial services firm in Milan seeks an Office Manager to oversee office management, support team coordination, and manage facilities. The ideal candidate will have strong organizational and communication skills, be fluent in English and experienced with office IT tools. This is a full-time position requiring a dynamic individual to thrive within a global team.

Competenze

• Strong work ethic and self-motivated.
• Ability to integrate in a dynamic team environment.
• Basic understanding of company products and strategies.

Mansioni

• Provide overall support management for the Milan office.
• Liaise with building management for office requirements.
• Handle reception duties and manage travel for the team.
• Manage invoices and budgets for the office.
• Ensure up-to-date marketing materials for client meetings.
• Collaborate with the central marketing team on events.
• Support the Milan team on client queries.

Conoscenze

Excellent organisational skills

Excellent communication skills

Fluent English

Knowledge of IT packages

Strumenti

Teams

Zoom

Workday

Office (Word, Excel, PowerPoint)

Descrizione del lavoro

Office Manager page is loaded## Office Managerlocations: ITA Milantime type: Full timeposted on: Posted 30+ Days Agojob requisition id: REQ-2025-137**Job Description & Responsibility**Reporting to the Country Manager for Italy, the Office Manager provides overall support management for the Milan office and will be responsible for the following:* Facilities and Building Management – liaising with the building management for all day to day office requirements and managing the health and safety and office upkeep.* Reception duties – greeting and organising the meeting process for clients and visitors* Manage and organize travel and support team calendars* Invoice Management: manage and update budgets for the office* Marketing materials for client meetings – ensure up to date materials are prepared and distributed to the team,* Manage events in collaboration with the central marketing team* Support Milan team on all day to day client queries and marketing materials* First Aid/Fire Marshall**Additional Responsibilities:*** Maintain a basic understanding of Muzinich Products/ Strategies* Team player, able to integrate and thrive in a dynamic and fast paced environment and as part of a global team.* Self-motivated with a strong work ethic, flexible, adaptable individual with a strong work ethic, able to use initiative.* Working with other departments at all times in order to maintain consistency, communication and help continue the successful growth of the business* Excellent organisational skills* Excellent communication skills – internally and externally* Excellent command of IT packages -, Teams, Zoom, systems such as Workday, Office (Word, Excel, PowerPoint)* Fluent English – written and spoken