Office Administrator, Italy(A139523)

Xiaomi Technology; Piemonte; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading technology company in Italy seeks an experienced administrator to streamline operations, manage compliance, and support senior leaders. The ideal candidate will be proficient in MS Office, have strong communication skills, and be self-motivated, with the ability to work in a multicultural environment. Proficiency in Chinese, Italian, and English is required.

Competenze

• Solid knowledge in MS Office required.
• Admin experience with high-quality service understanding.
• Experience in a multicultural, fast-moving environment.
• Strong communication skills with professional telephone manner.
• Self-motivated and excellent organization skills.
• Ability to work in teams and independently.
• Proficiency in Chinese, Italian, and English.

Mansioni

• Streamline all administration policies and procedures.
• Ensure compliance with office insurances and Health & Safety.
• Manage day-to-day administration activities.
• Facilitate team atmosphere and organize events.
• Assist senior leaders with schedules and communications.
• Manage vendor assessments and payment processes.
• Maintain contact lists and attendance records.

Conoscenze

MS Office knowledge

High-quality service

Multicultural experience

Excellent communication skills

Self-motivated

Organization skills

Teamwork

Proficiency in Chinese

Proficiency in Italian

Proficiency in English

Descrizione del lavoro

Job description：

1. Streamline all administration policies, procedures and management including office management, fixed assets management, mobile phone, company car, business insurance, ticket / hotel / accommodation, business trip expenses, meeting / annual party events, team building, employee recognition and so on; Facilitate the improvement office operation efficiency through local, region and HQ.
2. Ensure to align all local admin related compliance including office insurances and Health & Safety.
3. Manage day-to-day administration actives including office management, invoice process, purchasing, stationary, company car / mileages, fixed assets, SIM card, accommodation management and access control.
4. Manage office budget to ensure all cost reasonably spent.
5. Facilitate team atmosphere and organize team building events; Support business the meetings or events, e.g. town hall meetings, roundtable, annual party.
6. Assistant to senior leaders and manages business schedule, expenses, communications with local depts and HQ.
7. Admin vendor assessment and PSL selection as well as payment.
8. Company vehicles arrangement and insurance maintenance. Order office supplies; maintain service agreements with vendors; submit and reconcile expense reports. Assist in office / equipment maintenance and daily operations.
9. Maintain monthly contact lists and staff attendance for company daily list.
10. Company qualification certificates change and annual review.
11. Monitor and secure lease, service, equipment, supply and travel contracts consistent with Global guidance and to meet needs of business requirements.
12. Answer and direct phone calls; receive and register coming mails; provide general support to visitors.
13. Other administration duties as assigned by line manager.

Requirements：

1. Good knowledge in MS Office.
2. Proven admin experience with in-depth understanding of high-quality service.
3. Experience of working in a multicultural, international, fast-moving changing environment.
4. Excellent communication skills along with an engaging telephone manner, to maintain a calm courteous and professional manner.
5. Have self-motivational and Can-do attitude; Excellent organization and coordination skills.
6. Ability to work both on a team and independently to deliver results.
7. Proficient in Chinese, Italian and English, both written and verbal.