MOVEMENT CONTROL OFFICER, P3 at United Nations

United Nations; Brindisi; In loco; EUR 57.000 - 83.000; Tempo pieno

Descrizione del lavoro

The United Nations in Brindisi, Italy, is seeking a Full-time on-site Logistics Specialist to support multimodal movement operations within IMS/LD/OSC.

You will coordinate transportation plans, develop cost estimates, and liaise with missions and contractors to ensure compliant, efficient service delivery while maintaining data dashboards for performance insights.

Competenze

• Advanced degree in supply chain management, business, public administration, transportation management, or related field.
• Minimum five years of progressively responsible experience in administration and management of transportation.
• Experience in ERP systems and data analysis for logistics.

Mansioni

• Receives and assesses client requests for movement of personnel and equipment; develops feasible plans.
• Prepares cost estimates, SOWs, and coordinates procurement processes with PD.
• Monitors end-to-end delivery, coordinates with missions and service providers, and analyzes data for improvements.

Conoscenze

Microsoft Excel

PowerPoint

SAP ERP

Formazione

Master's degree in supply chain management or related field

Strumenti

SAP ERP

Descrizione del lavoro

This Full time on site position offers great opportunities for career growth.

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, Offices Away from Headquarters, peace operations, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Global Service Centre and the Enabling and Outreach Service. The Logistics Division (LD) performs a central role in the implementation of end-to-end supply chain management across the United Nations (UN) operations. The LD provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services and directs the delivery of transportation and specialist support services in the functional areas of air transport including unmanned/remotely piloted aviation, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The Integrated Movement Service (IMS) provides unified strategic oversight of multimodal movement operations. It comprises the Strategic Multimodal Movement Operations Centre (SMMOC) in Brindisi, Movement Control and Delivery Planning capacity in New York, and Forward Support Deployment Hub in Entebbe, to provide seamless service to all UN secretariat entities. As a single coordination entity, IMS delivers an integrated end-to-end approach that aligns multimodal transportation activities and enhances operational efficiency. This position is located in the Strategic Multimodal Movement Operations Centre (SMMOC) within the Integrated Movement Service (IMS), Logistics Division (LD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS). The position is based in Brindisi, Italy. The incumbent of the post will report to the Chief SMMOC or designated official.

Responsibilities

• 1) Receives client requests for transportation of military/police contingent deployment/rotation/repatriations and United Nations Owned equipment:
  • • Assesses and identifies most feasible and cost-effective solutions.
  • • Analyzes, plans, implements and manages transportation of personnel and equipment of countries contributing contingents and United Nations owned equipment to and from the United Nations peacekeeping missions and other DOS clients.
  • • Finalizes the plan by liaison, negotiation and coordination with the clients, the relevant Permanent Mission and directly with the National Government, where necessary, prior to implementation.
  • • Resolves any conflicts between these organizations.
  • • Analyzes and confirms that rotation/deployment plans are in compliance with the Guidelines for Governments contributing troops to UN Missions (that is, within the broad parameters given) and with the field missions' operational needs.
  • • Attends DOS meetings on allocated missions and any mission planning meetings with or on behalf of the Unit Chief and brief attendees on movement-related matters including planning parameters and current situation.
  • • Offers expert guidance on transportation matters to clients and management.
• 2) Develops and implements movement plans:
  • • Anticipates client's transportation requirements and develops capacity to provide responsive solutions.
  • • Prepares cost estimates for mandate periods for budget purposes.
  • • Prepares requisitions or Letters of Assist for the required movement ensuring that requirements and specifications are accurate and complete and obtains funds availability certification.
  • • Develops SOWs to accurately reflect transportation requirement, taking all aspects of the end-to-end movement into account.
  • • Coordinates requisition process with the Procurement Division (PD) to ensure that bidding and approval processes meet required timetable.
  • • Ensures bid document prepared by PD conforms with operational requirements and attends bid opening when necessary.
  • • Reviews bid responses and conducts operational and technical evaluation and analysis of the bids (including any alternate options proposed by bidders) to ensure offers meet technical requirements and matches operational needs. Ensures vendor documentation is correct. Prepares bid evaluation to be forwarded to the PD.
  • • Negotiates with Permanent Missions and/or National Governments to resolve Letters of Assist details within the required operational parameters. Establishes financial limits as being the equivalent costs to the United Nations. Prepares Letters of Assist submission for Committee on Contracts including justification and recommendations.
  • • Attends and advises Committee on Contracts on award with Unit Chief when required.
  • • Keeps DOS, Permanent Missions and Peacekeeping missions informed of progress throughout process.
  • • Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• 3) Coordinates movements of personnel and freight in support of client entities:
  • • Implements movement plans, tasks contracted transportation assets/services, coordinates operations, monitors end-to-end delivery and performance.
  • • Liaises with clients to ensure standard of service is met and to build on lessons learned for further improvement.
  • • Establishes collaborative partnerships with service providers ensuring that contractual terms are met and services are delivered in most cost effective and efficient way.
  • • Collects and analyses movements data, maintains digital dashboards, and uses accurate collected data to influence decision making for service improvements and efficiency.
  • • Supports other Units and activities within IMS as required by the reporting officer.

Competencies

• PROFESSIONALISM: Knowledge of steps involved in a large volume transportation program; ability to prepare and negotiate transportation requirements with representatives of air, sea, and surface transportation contractors; understanding of regulations and requirements designed to ensure the safety of personnel and goods transported by contracted carriers; ability to perform research and to evaluate and integrate information from a wide variety of sources and to assess impact on transport operations; proficiency in electronic spreadsheets (Microsoft Excel) and PowerPoint presentations; ability to input data and run queries as an end user using various databases. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

An advanced university degree (master's degree or equivalent degree) in supply chain management, business or public administration, transportation management or other relevant area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

A certificate in Dangerous Goods Transportation in accordance with the rules and regulations of the International Air Transport Association (IATA) and/or the International Civil Aviation Organization (ICAO) and/or International Maritime Organization (IMO) is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in administration and management of transportation is required.
• A minimum of two (2) years of experience in at least two (2) modes of transport (air, sea, road, and rail) including the planning, coordination and executing of large-scale personnel and/or cargo movement operations at the international level is required.
• Experience in the assessment of contract proposals for movements in two (2) modes of transportation is required.
• At least two (2) years of experience in managing and tasking commercial freight forwarding services is required.
• Experience in Enterprise Resource Planning (ERP) systems such as SAP, including supply chain modules such as a Transportation Management (TM) module or equivalent is required.
• Experience in handling dangerous goods cargo, including packaging and documentation is desirable.
• Experience working in, or in support of, an international organization's field presence (including peacekeeping operations, political missions, or specialized agencies, funds, and programs) is desirable.
• Experience in sourcing, cleaning and preparing data, selecting and developing visualization/metrics in transportation, procurement, and/or supply chain management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either French or Spanish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages Language Reading Writing Listening Speaking English UN Level II UN Level II UN Level II UN Level II Desirable Languages Language Reading Writing Listening Speaking French UN Level I UN Level I UN Level I UN Level I Spanish UN Level I UN Level I UN Level I UN Level I UN Level I

Assessment

Assessment of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This position is temporarily available for 6 months with a possible extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. This temporary job opening may be limited to "internal candidates", who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. 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Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary‑General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). 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All external candidates recruited in accordance with section 2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed‑term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants' bank accounts.