Legal Operations & IP

arena; Tolentino; In loco; EUR 45.000 - 60.000; Tempo pieno

Descrizione del lavoro

arena is the global top of mind brand for swimmers and all who wish to stay active and fit in and by the water. This role reports to the CFO and acts as the Group's internal Legal Hub, coordinating between internal stakeholders, external counsel, IP advisors, and governance bodies to ensure consistency, compliance, and best practices across all entities.

You will lead legal operations, IP protection, governance processes, and the adoption and management of legal technology, CLM tools, and

Competenze

• University degree in Law, Economics, Business Administration, or equivalent disciplines with IP/Corporate Law focus.
• 5-8 years of experience in legal operations or IP management.
• Experience with contract management systems, CLM platforms, legal tech and AI-enabled tools.

Mansioni

• Own and improve legal processes, contract workflows, templates, approval matrices, and CLM tools.
• Coordinate legal requests and liaise with external counsel and IP advisors.
• Manage IP portfolio, registrations, renewals, and enforcement activities.
• Coordinate governance processes and board/shareholders meeting activities.

Conoscenze

IP management

stakeholder management

communication

negotiation

Formazione

Law, Economics, Business Administration

Strumenti

Contract Management Systems

CLM platforms

LegalTech/AI tools

Descrizione del lavoro

arena is the global top of mind brand for swimmers and all who wish to stay active and fit in and by the water. Born from our passion for sports, innovation and Italian design, every detail in our products is designed to offer the most rewarding user experience, in and by the water.

We are looking for a highly organized, business-oriented, and proactive Legal Operations & IP professional to act as the Group's internal Legal Hub. Reporting to the CFO, this role will serve as the key coordinator between internal stakeholders, external legal counsel, IP advisors, and governance bodies, ensuring consistency, compliance, and best practices across all Group entities. The successful candidate will drive legal operations, intellectual property and know-how protection activities, governance processes, and the adoption and management of legal technology solutions.

Main Activities

• Own and continuously improve legal processes, contract workflows, templates, approval matrices, and CLM tools.
• Act as the central coordination point for legal requests, ensuring efficient triage, escalation, and follow-up with external counsel.
• Monitor contract lifecycle performance, legal KPIs, and process compliance.
• Own and manage legal technology platforms, contract lifecycle management (CLM) tools, and AI-enabled solutions, ensuring their effective implementation, maintenance, continuous improvement, and day-to-day operational use.
• Manage the company's trademark and IP portfolio, including registrations, renewals, monitoring, and enforcement activities.
• Coordinate external IP advisors and monitor IP-related budgets, risks, and priorities.
• Safeguard the company's know-how, trademark, design, patents and all intellectual assets by implementing appropriate protection measures under strategic point of view ensuring their effective management across business activities and third-party relationships, including suppliers, partners, consultants, and other external stakeholders.
• Coordinate Board and Shareholders' meeting activities and maintain governance documentation.
• Support compliance programs, policies, and reporting requirements.
• Act as the primary liaison with external law firms and legal advisors.

Requirements

• University degree in Law Economics, Business Administration, Management Engineering, or equivalent disciplines. preferably with a focus on Intellectual Property, Corporate Law or Business Law. Admission to the Italian Bar is not required.
• 5-8 years of experience in legal operations, corporate legal departments, law firms, or IP management.
• Demonstrate experience with contract management systems, CLM platforms, legal technology and AI-enabled tools.gob
• Proved understanding of intellectual property, contracts, and corporate governance.
• Strong communication, influencing, and stakeholder management skills, with the ability to build trusted relationships across all organizational levels and with external partners.
• A strong persuasion attitude, pragmatic, and business-minded approach, combined with the ability to balance business objectives with legal, compliance, and risk management requirements, is essential.
• Fluent English; additional languages are a plus.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

The hiring salary range for this position in Tolentino, Italy, is €45,000–€60,000 gross per year, based on the candidate’s experience, skills, and seniority level