HR Liaison and Administrative Officer

EMBL; Roma; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A leading international research organization in Rome is seeking a proactive HR Liaison and Administrative Officer to provide comprehensive HR support to staff and fellows. This role involves liaising with various entities, supporting international staff, and maintaining HR records. The ideal candidate has a degree in Human Resources or related field, with at least three years of experience. The position offers a full-time contract with a starting salary from €2.8k net per month and various benefits, including flexible working arrangements.

Servizi

Salary free of income tax

Flexible working arrangements

Private medical insurance

Generous time off: 30 days annual leave

Relocation package

Family benefits

Financial support for travel home

Competenze

• Minimum three years’ experience in a generalist HR role, preferably in an international environment.
• Experience supporting expatriate or international staff is an asset.
• Experience working abroad, especially in intergovernmental organizations is preferred.

Mansioni

• Serve as first point of contact for HR queries.
• Support international staff with relocation and integration.
• Deliver comprehensive HR support including recruitment, onboarding, and performance management.

Conoscenze

Interpersonal skills

Communication skills

Proactive approach

Organizational skills

Solutions-oriented mindset

Attention to detail

Proficiency in English

Proficiency in Italian

Formazione

Degree in Human Resources, Business Administration, or related field

Strumenti

HRIS systems

Microsoft Office

Workday

Descrizione del lavoro

Join to apply for the HR Liaison and Administrative Officer role at EMBL

The European Molecular Biology Laboratory (EMBL) is an intergovernmental organization and a world‑leading international life sciences research centre with its main laboratory situated in Heidelberg, Germany and five laboratories at other sites in Europe. In Italy, EMBL employs approximately 90 people involved in fundamental research and service activities in the area of Epigenetics and Neurobiology. EMBL shares the Monterotondo Campus with the Italian National Research Council (CNR) Institute for Biochemistry and Cell Biology (IBBC).

About the role

We are seeking a proactive and collaborative HR Generalist and administrative officer to join our international community. As an integral member of the site operations team, you will provide broad HR support for all staff and fellows in Rome, ensuring a welcoming, inclusive, and efficient workplace, while being part of the broader pan‑EMBL HR team. Reporting to both the Head of HR and the Head of Rome Administration, you will be a trusted partner to staff and management, contributing to a culture of excellence, inclusion, and respect.

Responsibilities

• Serving as the first point of contact for HR queries from staff, students, and visitors at EMBL Rome.
• Supporting international staff and newcomers with relocation and integration processes.
• Liaising with the Italian Foreign Ministry and Consulates abroad on matters regarding visas and accreditations.
• Delivering comprehensive HR support including recruitment, onboarding, employee relations, travel reimbursement, performance management, training activities and off‑boarding.
• Liaising with central EMBL HR in Heidelberg and other EMBL sites.
• Maintaining and updating HR systems and records.
• Other HR tasks as requested by the Head of HR.
• Support the organization of events, meetings and seminars (e.g. room bookings, travel, agenda, logistics).
• Other admin tasks as required by the Head of Administration.

Qualifications

• Degree in Human Resources, Business Administration, or a related field (or equivalent professional experience).
• At least three years’ experience in a generalist HR role, preferably in an international and multicultural setting.
• Excellent interpersonal and communication skills, with the ability to interact sensitively with staff from diverse backgrounds.
• Proactive, organised, and solutions‑oriented approach with strong attention to detail, and the ability to work to demanding deadlines.
• Proficient in English and Italian.

Desired – Preferred Qualifications

• Experience with HRIS systems and Microsoft Office suite (experience with platforms such as Workday is an advantage).
• Experience supporting expatriate or international staff is an asset.
• Experience working abroad, especially in an intergovernmental or in a scientific organization would be an advantage.

Contract

Contract Length: 3 years renewable up to 9 years.

Salary

Grade 4, 5 or 6, depending on experience and qualifications (monthly starting salary from €2.8k EUR net of tax, exclusive of EMBL pension and health insurance contributions).

Benefits

• Financial incentives: salary free of income tax, monthly family, child and non‑resident allowances, annual salary review, pension scheme, death benefit, long‑term care, accident‑at‑work and unemployment insurances.
• Flexible working arrangements.
• Private medical insurance for you and your immediate family (including prescriptions and generous dental & optical cover).
• Generous time off: 30 days annual leave per year, in addition to public holidays.
• Relocation package including installation grant (if applicable).
• Campus life: free shuttle bus (select sites), on‑site library, subsidised on‑site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely).
• Family benefits: kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances.
• Benefits for international newcomers: visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non‑resident allowance.

Additional Information

• International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page to find out more.
• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.
• Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities.
• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date: 16/01/2026

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Human Resources

Industries

Research Services