Hospitality Administrative Coordinator

RH; Brescia; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A luxury hospitality company in Brescia seeks a Hospitality Administrative Coordinator to support financial and operational functions. The ideal candidate will manage cash handling, invoices, payroll audits, and hiring processes, while ensuring compliance and facilitating private dining experiences. Exceptional attention to detail and strong communication skills are essential for this role.

Competenze

• 3+ years of administrative, hospitality, or financial experience.
• Strong proficiency in Google Suite and Excel.
• Exceptional attention to detail and organizational skills.

Mansioni

• Lead cash handling and financial accuracy.
• Process invoices and vendor statements.
• Maintain compliance and assist in audits.
• Support hiring and onboarding processes.
• Audit timekeeping records for payroll preparation.
• Coordinate private dining experiences.

Conoscenze

Attention to detail

Communication skills

Time management

Knowledge of Google Suite

Knowledge of point-of-sale systems

Formazione

Bachelor's degree in Business or related field

Strumenti

Excel

Timekeeping platforms

Descrizione del lavoro

With over 20 Hospitality experiences worldwide and growing, RH is redefining luxury dining by blurring the lines between home and hospitality. Our Restaurants are integrated into our Design Galleries, offering a seamless expression of taste, style, and service.

RH is seeking a highly organized, execution-focused Hospitality Administrative Coordinator to support the financial, operational and compliance functions that are essential to the success of our Hospitality experience. The ideal candidate thrives behind the scenes, is passionate about the details, and finds fulfillment in enabling seamless operations. You will serve as a strategic partner to Property Leadership, playing a vital role in driving daily operations, from cash handling and compliance to private dining coordination and payroll preparation.

YOUR RESPONSIBILITIES

• Lead all aspects of cash handling, including deposits, audits, and change orders
• Process and reconcile invoices and vendor statements to ensure timely payment and financial accuracy
• Maintain the property’s compliance calendar and assist in preparing for internal audits or inspections
• Support the hiring process in partnership with Property Leadership, including posting jobs, screening candidates, coordinating interviews, and managing onboarding documentation
• Prepare payroll reports by auditing timekeeping records and submitting for processing
• Partner with Culinary and Dining Room Leaders to maintain accurate inventory records and support physical inventory counts
• Coordinate private dining experiences and large party inquiries, including menu creation, event contracts, and day-of details
• Respond to guest billing inquiries and resolve banking requests, including chargebacks or transaction disputes

OUR REQUIREMENTS

• 3+ years of administrative, hospitality, or financial experience; a background in accounting, finance, or business operations is strongly preferred
• Highly proficient in Google Suite, Excel, point-of-sale systems, and timekeeping platforms
• Exceptional attention to detail and a passion for process, organization, and efficiency
• Strong written and verbal communication skills; ability to interact effectively across teams and functions
• Ability to manage multiple projects and priorities with minimal supervision in a fast-paced environment
• Demonstrated discretion when handling sensitive and confidential information

PHYSICAL REQUIREMENTS

• Lift and mobilize items up to 25 kgs using appropriate equipment and techniques
• May involve prolonged periods of standing, bending, twisting, or navigating varied workspaces