Grant & Administrative Officer

Rombo AI; Cagliari; Ibrido; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A dynamic AI company in Cagliari seeks a Grant & Administrative Officer for a hybrid role focused on funding management and administrative coordination. Responsibilities include securing public grants, handling operational tasks, and supporting the CEO. Ideal candidates are organized, proactive, and hold a Master's degree with 2–3 years of relevant experience. The position offers a flexible, humane work environment and opportunities for career growth.

Servizi

Birthday day off

Food voucher

On-campus kindergarten

Competenze

• 2–3 years of experience in project management, fundraising, administration, or operations.
• Strong knowledge of public funding frameworks (EU, national, regional).
• Self-starter mindset, comfortable in flexible and fast-changing environments.

Mansioni

• Identify and manage funding opportunities from EU and national programs.
• Draft and submit grant proposals and project documentation.
• Handle operational activities such as travel organization and logistics.
• Support the CEO in daily operations and communications.

Conoscenze

Project management

Fundraising

Administration

Problem-solving

Organizational skills

Fluency in Italian

Fluency in English

Formazione

Master’s degree in Economics, Management Engineering, Law, or related disciplines

Strumenti

Excel

Google Workspace

Descrizione del lavoro

Overview

Grant & Administrative Officer role at Rombo AI. We are ROMBO AI, a young company with extensive experience in AI, specializing in spectral analysis using magnetic resonance with proprietary and patented algorithms. We work with international clients and a small, highly skilled team that enjoys solving complex problems. We prioritize human relationships and intellectual freedom, aiming to build a company with high talent density, inspired by the “no rules rules” culture.

Role Description

As a Grant & Operations Officer, you will have a hybrid role that combines strategic support in funding and project management with hands-on operational coordination. You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can make things happen and help the CEO stay focused on growth and innovation.

Main Responsibilities

Funding & Administration

• Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
• Draft and submit grant proposals, business plans, and project documentation
• Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
• Interface with partners, consultants, and funding bodies

Operations & Executive Support

• Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
• Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
• Support the CEO in daily operations and communications
• Coordinate small internal projects and ensure smooth company workflows
• Be the go-to person for “getting things done” efficiently and autonomously

Qualifications

• Master’s degree in Economics, Management Engineering, Law, or related disciplines
• 2–3 years of experience in project management, fundraising, administration, or operations within startups or consulting firms
• Strong knowledge of public funding frameworks (EU, national, regional)
• Excellent organizational and problem-solving skills, attention to detail, and discretion
• Fluency in Italian and English, both written and spoken
• Confident with tools like Excel, Google Workspace, and online platforms
• Self-starter mindset, comfortable working in flexible and fast-changing environments

What we offer

• Contract: permanent position or freelance collaboration, depending on profile
• Location: hybrid (Cagliari) - No REMOTE
• Work environment: flexible, humane, and trust-based (no rules rules)
• Autonomy: direct collaboration with the CEO, real decision-making freedom
• Continuous learning: access to training on funding, operations, and management
• Career growth: evolve toward Operations Manager or Chief of Staff role
• Perks: birthday day off, food voucher, on-campus kindergarten

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