Fractional Accountant

ERG; Milano; Hybrid; EUR 27,000 - 40,000; Part time

Benefits offered by this job

Hybrid work in Milan

Direct access to leadership

Cross-border exposure

Job summary

ERG Media in Milan is seeking a seasoned fractional accountant to own day-to-day financial operations across multiple entities. You will be the primary liaison between our leadership team and external tax/compliance advisors in the Netherlands and Italy, working 2–3 days per week on-site.

This role requires a hands-on, multi-currency, inventory-heavy approach, strong VAT and intercompany expertise, and agile participation in financial planning and reporting for a premium publishing business.

Qualifications

• Strong experience managing multinational accounting across jurisdictions.
• VAT compliance and reporting for multiple entities.
• Ability to reconcile intercompany transactions and coordinate with external advisors.

Responsibilities

• Maintain ledgers for multiple entities in EUR, USD, JPY, and GBP.
• Process AP/AR across all entities and manage bank reconciliations.
• Oversee month-end close and cash-flow forecasting.
• Prepare packs for VAT, annual accounts and tax filings.

Skills

Intercompany accounting

VAT compliance

Multi-currency

Month-end close

ERP / chart of accounts

Education

Professional accounting qualification

Tools

Shopify

Stripe

PayPal

Wise

Job description

ERG Media is a luxury publishing house and creative agency operating at the intersection of automotive culture, design, and global brand storytelling. Founded in 2017 and headquartered in Milan, we produce collectible coffee-table books, creative campaigns, and merchandise for clients including Porsche, Acqua di Parma, General Motors, Pirelli, and Bentley. Our retail platform, Type 7, extends this ethos into physical products and prints.

We are a multi-entity group: ERG Media S.r.l. (Milan, creative HQ), ERG Media B.V. (Amsterdam, administration and ecommerce), ERG Media Japan G.K. (Tokyo), and ERG Media USA LLC (Delaware). Consolidated revenues are forecast at c. €4.6M for 2026 across publishing retainers, B2B custom projects, and wholesale retail.

We are looking for an experienced, hands‑on fractional accountant to join us in Milan 2–3 days per week. You will own the day‑to‑day financial operations of our group and serve as the primary bridge between our leadership team and external tax/compliance advisors in the Netherlands and Italy.

This is not a junior bookkeeping position. We need someone who can manage the complexity of a multinational, multi‑currency, inventory‑heavy structure with minimal supervision, keep our books clean and current, and provide Alex (COO) and Ted (Founder) with reliable numbers to run the business.

What you will do

• Maintain accurate, up‑to‑date ledgers for ERG Media B.V. (Dutch GAAP), ERG Media S.r.l. (Italian GAAP), and coordinate with local advisors for Japan and US entities.
• Process accounts payable and receivable across all entities, in EUR, USD, JPY, and GBP.
• Manage bank reconciliations for ING (NL), Italian business accounts, Wise, and Shopify payouts.
• Ensure VAT compliance, intrastat reporting, and intercompany recharges are recorded correctly and on time.
• Track inventory valuation and cost of goods sold for book print runs (2,000–5,000 units) and retail merchandise.
• Allocate project costs accurately for creative agency engagements (production, travel, freelance fees) so we can report profitability by project.
• Reconcile 3PL logistics costs and wholesale shipments against invoices and sales.
• Maintain our chart of accounts and cost‑center logic across entities.
• Oversee expense tracking, corporate card reconciliation, and month‑end close routines.
• Support cash‑flow forecasting by providing weekly visibility on receivables, payables, and liquidity.
• Flag anomalies, margin drift, or cash‑conversion issues before they become problems.
• Serve as the first point of contact for our external accountants (currently Van Graven Finance & Advice B.V. in the Netherlands) and Italian commercialisti.
• Prepare clean monthly or quarterly packs for external advisors to file VAT, annual accounts, and tax returns.
• Liaise with banks, insurers, and auditors as needed.
• Assist with personal tax coordination and cross‑border filings for the founder (US/UK/IT/NL nexus).
• Support ad‑hoc financial analysis, credit facility documentation, and investor‑grade reporting.

Nice to have

• Partita IVA / independent consultant structure (we are open to either a B2B freelance arrangement or payroll, depending on the candidate).
• Experience with ecommerce platforms (Shopify) and payment processors (Stripe, PayPal, Wise).
• Exposure to creative agencies, publishing, or luxury goods.
• Familiarity with US LLC or Japanese GK reporting requirements.

• Structure:Fractional / part‑time (2–3 days per week, c. 60–80 hours per month). Open to retainer or hourly models.
• Location:Hybrid, Milan. Office in Via Bernardino Luini 12, 20123 Milano.
• Start date:October / November 2026 (flexible for the right candidate).
• Compensation:Competitive monthly fee; scale depending on experience and scope. We are targeting a step‑change in quality and speed versus our current external‑only setup.
• Direct access to leadership and real ownership over the finance function of a growing, creative multinational.
• Exposure to high‑profile brand partnerships and the operational mechanics of a premium publishing business.