Executive Assistant, European Books

Amazon Jobs; Milano; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading global e-commerce company in Milan is seeking an experienced Executive Assistant to support the leadership team. The role involves managing calendars, coordinating travel, and organizing team activities. Ideal candidates have a background in executive support and the ability to manage multiple tasks with discretion and flexibility. This position offers a dynamic work environment within a diverse workforce.

Competenze

• Experience as an Executive Assistant.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.

Mansioni

• Manage complex calendar and scheduling to support teams.
• Coordinate and submit expense reports.
• Organize and assist with team activities and meetings.

Conoscenze

Calendar management

Travel coordination

Process improvement

Microsoft Office proficiency

Confidential information handling

Flexibility

Descrizione del lavoro

Amazon EU Stores organization is looking for an Executive Assistant who wants to work in a fast‑paced, exciting, and growing organization. We are looking for someone to support the FRITES and DE Country Managers, as well as the European Books Leadership team.

Key Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Coordinate and submit expense reports
• Organize, execute, and assist with team activities (staff meeting agendas, all‑hands meetings, off‑sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on pending matters
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help develop and maintain new mechanisms within the team

Qualifications

• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Knowledge of Microsoft Office products and applications
• Experience leading process improvements
• Experience designing processes to maximize efficiency
• Ability to juggle multiple requests and meet tight deadlines
• Integrity and discretion in handling confidential information
• Good sense of humor and flexibility to change direction at a moment’s notice

Equal Opportunity and Privacy

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon.

If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.