Executive Assistant, European Books

Amazon; Milano; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading e-commerce company in Milan is seeking an Executive Assistant to support multiple Country Managers and Leadership teams. The role requires excellent time management, organizational skills, and experience in managing complex calendars and travel arrangements. Successful candidates will demonstrate discretion, teamwork, and the ability to work in a fast-paced environment. This position offers a full-time role in Administrative Support with extensive opportunities for professional development.

Competenze

• Experience supporting multiple managers in fast-paced environments.
• Expertise in diary management and travel arrangements.
• Ability to handle confidential information with discretion.

Mansioni

• Manage complex calendar and scheduling for multiple locations.
• Coordinate domestic and international travel.
• Organize team activities and ensure timely task completion.

Conoscenze

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Strumenti

Microsoft Office

Google Suite

Descrizione del lavoro

Amazon EU Stores organization is looking for an Executive Assistant who wants to work in a fast‑paced exciting and growing organization. We are looking for someone to support the FRITES and DE Country Managers as well as the European Books Leadership team.

Amazon EAs (Executive Assistants) are the primary point of contact and information flow to and from a variety of teams, clients and partners to our senior management team – we seek to hire and then offer continual development to the very best EAs ready to work in our fast‑paced customer focused organization.

We are looking for bright and motivated candidates with experience of supporting multiple managers who can demonstrate expertise with complex diary management, travel arrangements and expense recording as well as the set‑up budgeting and active management of small to mid‑scale events for their teams. Attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative. A good sense of humour is a must as is the ability to be flexible and change direction at a moment’s notice. As a community the EAs work together to deliver large‑scale events and to share workload when priorities demand additional support – commitment to teamwork is essential.

This role can be based in London, Munich, Paris, Milan and Madrid.

Key job responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute and assist with team activities (staff meeting agendas, all‑hands meetings, off‑sites and team social events)
• Ensure the timely completion of critical tasks and follow up on pending matters.
• Work closely with the leadership team, program managers, recruiting and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team
• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience leading process improvements
• Experience in a fast‑paced high‑tech company
• Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice to learn more about how we collect, use and transfer the personal data of our candidates.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process, please visit for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Required Experience : IC

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Type : Full-Time

Department / Functional Area : Administrative Support

Experience : years

Vacancy : 1