Executive Assistant / Corporate Administrator

Canonical; Remoto; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading open-source software company in Italy is hiring Executive Assistants and Corporate Administrators to support operations. The ideal candidate has a degree in a business or technical field and excellent communication skills, demonstrating responsibility and accountability. The role includes coordinating meetings, managing logistics for international events, and collaborating with multiple departments. The company offers a distributed work environment and annual compensation reviews, emphasizing professional development.

Servizi

Personal learning and development budget of USD 2,000 per year

Annual compensation review

Recognition rewards

Annual holiday leave

Maternity and paternity leave

Employee Assistance Programme

Opportunity to travel to new locations to meet colleagues

Priority Pass, and travel upgrades for long-haul company events

Competenze

• Ability to travel up to four times a year for company events of up to two weeks duration.
• Responsibility, integrity, and accountability are essential.

Mansioni

• Support operations for one or more departments in the company.
• Coordinate monthly reports and schedule meetings and interviews.
• Organise and run international company events including logistics.
• Manage quarterly and annual executive meetings.
• Collaborate across teams on activities and initiatives.
• Manage suppliers and stakeholders.

Conoscenze

Excellent communication skills

Self-awareness and thoughtfulness

Project management

Event-related experience

Formazione

Degree in a business or technical subject

Excellent academic results at school and university

Descrizione del lavoro

About Canonical

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

Hiring for Executive Assistants and Corporate Administrators

We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.

We look for positive team players who are self‑driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable, determined, and keen to assume responsibility for projects, processes and policy. We value excellent organisers and communicators who are keen to develop skills and strive for continuous improvement. This team plays a crucial role in the overall operation of the business, handling logistics, expenses, travel and scheduling for multiple departments.

Responsibilities

• Support operations for one or more departments in the company
• Coordinate monthly reports and schedule meetings and interviews
• Organise and run international company events including logistics
• Manage quarterly and annual executive meetings
• Collaborate across teams on activities and initiatives
• Manage suppliers and stakeholders

What we are looking for in you

• Excellent academic results at school and university
• A degree in a business or technical subject
• Excellent communication skills
• Responsibility, integrity and accountability
• Self‑awareness and thoughtfulness
• Ability to travel up to four times a year for company events of up to two weeks duration
• Ability to learn new technology and software quickly

Additional Skills We Value

• Experience in operations and executive support
• Project management experience
• Event‑related experience
• Travel industry experience

What we offer you

We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance‑driven annual bonus. All team members receive benefits that reflect our values and ideals, balanced to meet local needs and ensure fairness globally.

• Distributed work environment with twice‑yearly team sprints in person
• Personal learning and development budget of USD 2,000 per year
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Maternity and paternity leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues
• Priority Pass, and travel upgrades for long‑haul company events

Canonical is an equal opportunity employer. We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.