Executive Assistant and outsourcing monitoring - Sede Trento

Volkswagen Group Services GmbH; Trento; In loco; EUR 35.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading automotive company is seeking an Executive Assistant in Trento to oversee supplier monitoring and ensure compliance with outsourcing regulations. The role involves supporting Country Managers and requires project management skills and proficiency in English. A strong background in Microsoft Office, especially Excel and PowerPoint, is essential. This full-time position offers the opportunity to work on exciting projects and collaborate across departments.

Competenze

• Proficiency in English essential for communication.
• Project management skills required for task coordination.
• Knowledge of outsourcing regulations beneficial.

Mansioni

• Ensure continuous and accurate suppliers monitoring.
• Manage communication between various business functions.
• Provide support to Country Managers in daily operations.

Conoscenze

Proficiency of English in both written and oral form

Project management

Knowledge of outsourcing internal and external regulation (local and European)

Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint

Clear communication

Descrizione del lavoro

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Executive Assistant and outsourcing monitoring - Sede Trento

Description

The Local Outsourcing Officer is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant Authorities, to ensure a proper management and control of outsourced activities.

The Outsourcing Coordination Officer works for VWL (own company) as well as on behalf of VWB GmbH, based on dedicated outsourcing agreements.

Role and duty – core business

As Local Outsourcing Officer the main tasks and duties are:

• Ensuring continuous and accurate suppliers monitoring
• Granting an overview about all critical and non-critical outsourcing activities
• Ensuring all the outsourcing activities are managed correctly and in compliance with corporate guidelines
• Overseeing all outsourced services and managing communication between the various business functions involved
• Providing a dedicated framework for intercompany contracts and for external suppliers
• Securing compliance with local supervisory requirements concerning outsourcing, if existing
• Supporting Country Managers in day by day activities, including, when required, the preparation of relevant and strategic presentations and drafting of the related minutes
• Ensuring the collection of relevant information relating to the activities of the various Departments and Functions for the Country Managers, for the purpose of planning and coordinating activities
• Ensuring a proper presidium of VWL Office, including welcome external visitors and take care of their wellbeing, planning of Teams’ presence in the Office, updating of documentation/registers, maintenance of required documentation

Competences

• Proficiency of English in both written and oral form
• Project management
• Knowledge of outsourcing internal and external regulation (local and European)
• Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint
• Clear communication

Personal flairs

• Open mind and curiosity
• Stress management
• Resilience
• Highly motivated and proactive approach to problem solving
• Ability to deliver to tight deadlines without compromising on quality
• Highly analytical, detailed oriented and highly organized

Job ID: 17229

Company: VOLKSWAGEN LEASING GMBH

Location: Trento, TN, IT

Department: Strategy and Consulting

Working Model: Full-time

Contract Type: Unlimited

Remote Working: By agreement

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