Executive Assistant and outsourcing monitoring - Sede Trento

Volkswagen Financial Services | Italy; Trento; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading financial service provider in Trento is seeking an Executive Assistant to implement a supplier monitoring framework. The candidate should possess strong project management skills and advanced knowledge of Microsoft Office. Responsibilities include ensuring compliance with outsourcing activities and supporting Country Managers with strategic presentations. This full-time role offers a collaborative culture and work-life balance.

Servizi

Collaborative culture

Global impact

Work-life balance

Competenze

• Mastery of project management and outsourcing regulations.
• Strong English communication skills required.
• Experience in managing communication between different business functions.

Mansioni

• Ensure continuous and accurate supplier monitoring.
• Oversee all outsourced services, managing company communication.
• Support Country Managers with strategic presentations.

Conoscenze

Proficiency in English

Project management

Knowledge of outsourcing regulations

Advanced Microsoft Office skills

Clear communication

People management

Organization skills

Strumenti

Microsoft Excel

Microsoft PowerPoint

Descrizione del lavoro

Executive Assistant and Outsourcing Monitoring - Sede Trento

Position: Executive Assistant and Outsourcing Monitoring at Volkswagen Financial Services | Italy.

Job Description

The Local Outsourcing Officer is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant authorities, to ensure a proper management and control of outsourced activities.

The role involves working for VWL (own company) and on behalf of VWB GmbH, based on dedicated outsourcing agreements.

Responsibilities

• Ensuring continuous and accurate suppliers monitoring.
• Granting an overview of all critical and non‑critical outsourcing activities.
• Ensuring all outsourcing activities are managed correctly and in compliance with corporate guidelines.
• Overseeing all outsourced services and managing communication between various business functions.
• Providing a dedicated framework for inter‑company contracts and external suppliers.
• Securing compliance with local supervisory requirements concerning outsourcing, if existing.
• Supporting Country Managers in day‑by‑day activities, including preparing relevant and strategic presentations and drafting minutes.
• Collecting information related to the activities of various departments for the Country Managers to plan and coordinate activities.
• Managing the presidium of VWL Office, welcoming external visitors, coordinating teams’ presence, updating documentation and maintaining required records.

Competences

• Proficiency in English (written and oral).
• Project management.
• Knowledge of outsourcing internal and external regulation (local and European).
• Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint.
• Clear communication.
• People management.
• Organization skills.

Personal Flairs

• Open mind and curiosity.
• Stress management.
• Resilience.
• Highly motivated and proactive approach to problem solving.
• Ability to deliver to tight deadlines without compromising on quality.
• Highly analytical, detail‑oriented and highly organized.

Benefits

Collaborative culture, global impact, and work‑life balance within a supportive and inclusive environment.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Management and Strategy / Planning

Industry

Motor Vehicle Manufacturing and Banking