Executive Assistant

DLA Piper; Roma; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading global law firm in Rome is seeking an experienced Executive Assistant to support Partners and Lawyers. This role entails administrative support, managing diaries, travel arrangements, and document preparation. The ideal candidate will have excellent organizational and communication skills in Italian and English, a detail-oriented mindset, and a strong commitment to client service.

Competenze

• Previous experience as Executive Assistant, ideally in legal services.
• Ability to prioritise duties.
• Demonstrates high level of integrity with confidential information.
• Fast learner, curious, ready to embrace new challenges.

Mansioni

• Manage and maintain fee earners’ diaries and appointments.
• Organise meetings and travel arrangements.
• Draft and format documents, agreements, and presentations.
• Support the firm’s event team in client event organisation.

Conoscenze

Excellent organisational skills

Excellent communication in Italian and English

Detail-oriented

Proficiency with Microsoft tools

Client-service oriented

Teamwork ethos

Descrizione del lavoro

Role Purpose

We are seeking to hire an Executive Assistant to support our team in Rome, Italy.

Working at DLA Piper means joining a team of dedicated colleagues who believe in creating an environment of excellence, boldness, support and collaboration. At DLA Piper, personal and professional development go hand in hand in an inclusive culture.

As an Executive Assistant, you will provide highly quality administrative support to Partners, Lawyers and Tax Consultants in our office in Rome, Italy. You will be key to enabling your team of Lawyers / Tax Consultants’ legal and tax services to clients, and you will assist them with your knowledge and expertise in managing their day‑to‑day workload and business development efforts. This is a role for a proactive and enthusiastic individual who thrives on delivering results and who wants to build a career as part of a leading global law firm. You will have the skills, knowledge and experience to work flexibly within our fast‑paced and changing environment.

Main Duties and Responsibilities

• Pro‑actively manage and maintain fee earners’ diaries, making appointments and coordinating internal and external meetings, and ensuring all work activities are scheduled effectively, including identification and resolution of potential challenges and clashes.
• Organise meetings, ensuring rooms and conference facilities, liaising with internal and external attendees, and ensuring hospitality is in place.
• Manage internal and external telephone calls and e‑mails (including certified e‑mails) in a professional manner and take clear and concise messages.
• Organise travel arrangements through the travel desk, booking and confirming reservations, flights, trains, hotels, car transfers, ordering currency and expense claims, and producing detailed itineraries. Prepare key documents including visas, correspondence (including invitation letters), travel invoices, expense claims, and maintain/filing of copies.
• Prepare agendas, presentations and meeting papers, including print production and timely distribution, and ensure that fee earners have all documents and adequate preparation time.
• Draft and format documents, agreements, letters (also in mark‑up mode), PowerPoint presentations, Excel sheets, ensuring correct use of the firm’s templates and standards.
• Organise and take responsibility for file management, including closing and archiving of files, and ensure all relevant documents are filed electronically and paper‑based if required.
• Support the firm’s event team in the organisation of client events, keeping contact databases up to date.
• Cooperate with the local and international finance and billing teams, inserting time sheets, claiming expenses, retrieving the correct authorisations in line with the firm’s policies.

About You

• Previous experience as Executive Assistant, ideally within the legal services industry or an international organisation.
• Excellent organisational skills, with the ability to prioritise duties.
• Excellent communication and drafting skills in Italian and English.
• Strong teamwork ethos and client‑service‑oriented approach.
• "Can do" approach demonstrating a collaborative, supportive and flexible working style.
• Demonstrates accountability and professionalism with a desire for self‑development.
• Detail‑oriented and highly proficient with Microsoft tools.
• Demonstrates high level of integrity when dealing with confidential information.
• Demonstrates flexibility with working practices in line with business needs, especially in times of pressure and high workload.
• Fast learner, curious and always ready to embrace new challenges.

About Us

We’re a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices worldwide, we deliver exceptional outcomes on cross‑border projects, critical transactions and high‑stakes disputes.

At DLA Piper, we understand that inclusion is not a one‑size‑fits‑all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Apply now.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Administrative
• Law Practice

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