Executive Assistant

MSC Cruises; Genova; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading global cruise line based in Italy is seeking an Executive Assistant to support the executive team. The ideal candidate will have a minimum of 3 years experience in a similar role, fluency in English and Italian, and excellent organizational skills. Responsibilities include managing schedules, drafting documents, and organizing meetings. This position offers an opportunity to work in a dynamic environment with a focus on inclusion and diversity.

Competenze

• Minimum of 3 years experience supporting top management.
• Ability to handle confidential information.
• Excellent time management skills.

Mansioni

• Manage scheduling for the Managing Director and the executive team.
• Prioritize and organize email and phone communications.
• Draft letters and documents to support Executive Management.
• Prepare PowerPoint presentations for meetings.
• Organize company meetings and events.

Conoscenze

Fluent in English

Fluent in Italian

Excellent organizational skills

Excellent written and verbal communication

Proactive attitude

Team spirit

Adaptability

Privacy handling

Formazione

Bachelor’s degree

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Where passion meets opportunity

The best of your adventures is the one you have yet to sail!

Your Purpose

The Executive Assistant has a fundamental role in supporting the Executive team to perform in terms of efficiency and direct relationships with internal departments and external partners/ stakeholders.

Your Impact

• Manage scheduling for the Managing Director and the executive team, including calendars, emails, phone calls, travel arrangements, and external client/partner relations.
• Prioritize and organize email and phone communications, handling incoming and outgoing correspondence.
• Draft letters and documents to support Executive Management, gathering and analyzing relevant information.
• Prepare PowerPoint presentations and required materials for the Managing Director and executive team for meetings.
• Collect and reorganize relevant information in order to manage internal and external communications promptly.
• Organize company meetings and events, take minutes, and share them with involved teams.
• Manage the company contract archive (monitoring deadlines, termination clauses, renewals, and liaising with suppliers as needed).
• Coordinate office supply inventory, checking stock levels and collaborating with the Reception department.
• Maintain a high level of professionalism, uphold confidentiality obligations, and exercise discretion in both internal and external company relations.
• Act proactively, providing personalized and timely support to members of the executive team.

Your Essentials

• Previous experience in this role, supporting top management, minimum of 3 years
• Fluent in English and Italian. Knowledge of additional languages is a plus.
• Proficient in Microsoft Office Suite and other office productivity tools, learning agility.
• Bachelor’s degree.
• Ability to handle confidential information.
• Excellent organizational and time management skills, capable of handling multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Team spirit, flexibility, and willingness to do what it takes to get the job done, with adaptability and a proactive attitude toward challenges.
• Category B driving license.

Our Commitment

We are committed to building a future that values diverse perspectives, embraces the world beyond borders, and fosters an inclusive environment where every individual feels valued, respected and empowered to be their authentic selves. Our commitment extends to taking meaningful, measurable actions that have a long-term positive impact on our guests, our employees and our planet.

Ready to turn your passion into something extraordinary? Join us at MSC Cruises, where new opportunities await. Apply today to be part of a global team that is pushing boundaries and achieving something remarkable. Your journey starts here!