Executive Administrative Assistant

Cambridge Raman Imaging; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A tech company in Milan is seeking an Executive Administrative Assistant to ensure smooth daily operations. The role involves overseeing financial planning and collaborating with accountants. Ideal candidates will have proven experience in administrative support, intermediate English proficiency, and strong skills in time management and problem-solving. The company offers a dynamic work environment with opportunities for professional growth.

Servizi

Dynamic work environment

Opportunities for professional growth

Collaborative team culture

Competenze

• Proven experience in administrative assistance and managing complex documentation.
• Basic accounting knowledge.
• Experience with financial reporting of EU grants is a plus.

Mansioni

• Oversee weekly financial planning and monitor cashflow.
• Collaborate with accountants on invoicing and financial reports.
• Manage customs clearance and oversee grants accounting.

Conoscenze

Administrative assistance

Time management

Problem-solving

Intermediate to advanced English

Microsoft Office

Descrizione del lavoro

About Us

Cambridge Raman Imaging develops label-free Raman spectroscopy and imaging systems for medical diagnostics (disease detection and classification) and microplastics tracing. We build end-to-end products that combine optics, hardware integration and AI-driven software to deliver real-world, production-ready imaging solutions.

The Role — What You’ll Own

We are looking for an Executive Administrative Assistant to ensure smooth daily operations and support our growing team. You will play a key role in maintaining an efficient work environment and managing administrative and operational activities.

Key Responsibilities

• Oversee weekly financial planning, including periodic cashflow drafting and monitoring
• Collaborate with accountants on:
  • Invoicing (Receivable & Payable)
  • Monthly / Quarterly reports
  • Annual financial statements
  • Tax compensation & R&D tax claims
  • EIS investment incentive schemes
  • Closure of investment rounds
• Liaise with labour and RSPP consultants
• Handle bank accounts and reconciliation
• Register invoices, monitor payments, and schedule transactions
• Manage customs clearance and duty tax payments
• Oversee grants accounting (European, regional, national)
• Maintain direct contact with shareholders and company secretary
• Renew insurance policies
• Organize business travel
• Update Virtual Data Room (VDR) and GDPR documentation

Required Qualifications / Skills

• Proven experience in administrative assistance and managing complex documentation
• Intermediate to advanced English proficiency
• Basic accounting knowledge
• Strong skills in:
  • Time management
  • Problem-solving
  • Microsoft Office package

Nice-to-Have

• Experience with financial reporting of EU grants
• Knowledge of GDPR compliance
• Familiarity with investment incentive schemes (EIS)
• Previous experience in technology or research-driven environments

What We Offer

• A dynamic and collaborative work environment in a cutting-edge tech company
• Opportunity to contribute to innovative solutions in healthcare and sustainability
• Professional growth and learning opportunities

How to Apply

Send your CV and a short cover letter to:

📧 [e-mail]