Event Logistics Manager, MICO26 Olympic & Paralympic Games

On Location; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading event logistics company is seeking an experienced Event Logistics Manager in Milan, Italy. The role involves overseeing the logistical needs for the 2026 Olympic and Paralympic Games, including the management of equipment delivery and development of logistics policies. Candidates should have a Bachelor's degree in Logistics, at least 5 years of relevant experience, and fluency in English. This is a fixed-term position offering a significant role in a high-profile international project.

Competenze

• 5+ years of experience in logistics and warehouse management.
• Experience managing large-scale logistic solutions for events.
• Licensed to operate a vehicle in Italy.

Mansioni

• Oversee logistical needs for the 2026 Olympic and Paralympic Games.
• Manage the Master Delivery Schedule for equipment delivery.
• Develop and implement logistics policies and procedures.

Conoscenze

Logistics management

Strong project management skills

Excellent communication

Knowledge of logistics software

Fluency in English

Formazione

Bachelor's degree in Logistics, Warehousing or related field

Strumenti

MS Office 365

Descrizione del lavoro

Overview

Who We Are : On Location is a global leader in premium experiential hospitality offering ticketing curated guest experiences live event production and travel management across sports entertainment fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official immersive experiences at marquee events including the Olympic and Paralympic Games FIFA World Cup 2026 Super Bowl NCAA Final Four and more. An official partner and / or service provider to over 150 iconic rights holders such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games) FIFA NFL NCAA UFC WWE and PGA of America the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings Inc. (NYSE : TKO) a premium sports and entertainment company.

Role and What Youll Do

We are seeking an experienced Event Logistics Manager to join our team. Logistics management will play a crucial role in the successful execution of the Official Hospitality Program for the 2026 Olympic and Paralympic Games in Milano-Cortina. This role you will be responsible for overseeing the logistical needs for all shipping and receiving of equipment with the MC26 Competition venues and On Location offices and facilities. Ensuring that equipment is delivered on time with tight coordination of multiple FAs for all competition venues and hospitality spaces in coordination with our cluster and venue production management teams. You will facilitate the logistics needs of our FAs to supply goods to multiple venues before during and after the event. You will own the Master Delivery Schedule by researching tracking and collecting information from our Warehouse Team and FAs at each location for all Load-in and Load-out phases. This position will report to the On Location General Manager in Milan.

• Lead key Logistics FA projects in collaboration with Warehouse and Logistics Managers ensuring timely delivery and alignment with MC26 operational needs.
• Coordinate Vehicle Access and Parking Permit (VAPP) requests with the OCOG managing approvals and distribution.
• Oversee the Master Delivery Schedule (MDS) ensuring accuracy updates and communication to all relevant stakeholders.
• Manage the Vendor Certification Program (VCP) for all logistics vendors including compliance tracking and vendor onboarding.
• Develop and implement Warehouse and Logistics Standard Operating Procedures (SOPs) to be shared and applied across all MC26 Functional Areas.
• Support inventory system integration including uploading and reconciling On Location data into the Avion platform.
• Ensure internal alignment through weekly coordination including ownership of LOG FA Airtable deadlines and participation in meetings with MC26 Logistical Functional Areas.
• Oversee the entire logistics lifecycle ensuring timely delivery and adherence to budgetary constraints.
• Work closely with each Functional Area of the project to ensure each FAs logistical needs are collected and presented to our warehouse and delivery vendor for assessment procurement allocation and management in accordance with On Locations standards and policies.
• Develop and implement policies and procedures for the safe and secure transfer of all goods to and from each location.
• Work closely with Finance and Accounting to ensure all vendors are onboarded and have ongoing tracking of invoicing and payments.
• Provide regular reports to senior management on the status of technology procurement and inventory management.
• Performs other duties as assigned.

You have these

• Bachelors degree in Logistics Warehousing or a related field.
• Minimum of 5 years of experience in logistics and warehouse management with experience managing large-scale logistic solutions for events with multiple locations and goods.
• Strong project management skills with the ability to manage multiple projects simultaneously.
• Excellent communication skills with the ability to communicate effectively with every functional area.
• Experience in vehicle access policies and procedures for large-scale events.
• Experience in building and managing a logistics plan and master delivery schedule.
• Developing and implementing policies and procedures related to logistics to maximize efficiency and optimize workflows.
• Knowledge of logistics software inventory management systems processes and budgeting.
• Experience in managing and tracking invoicing and payments with multiple vendors or suppliers.
• Proficient in desktop systems including MS Office 365.
• Ability to work in a fast-paced deadline-driven environment within a high-profile international project.
• Licensed to operate a vehicle in Italy.
• Fluency in both verbal and written English is required; proficiency in Italian is preferred.

Nice to have

• Proficiency in verbal and written Italian language is preferred but not mandatory.
• Experience working in the ticketing travel or hospitality industry is preferred but not mandatory.

Location : This position is based in Milan Italy

Working Conditions :

Fixed Term Position Location : Milan Italy

Working days are : Monday - Friday

Travel : Within the Milano-Cortina region

How we work

Endeavor is at the center of sports media entertainment and fashion and is a largely relationship-based business. To foster an environment of collaboration develop our future talent and build on relationships across leadership peers and teams we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Dont meet every single requirement We are dedicated to building a diverse inclusive authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Required Experience :

Manager

Key Skills

Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation

Employment Type : Temp

Experience : years

Vacancy : 1