Entity Administrator

team.blue; Italia; Ibrido; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

team.blue is seeking a highly organized Entity Administrator to manage the daily administrative operations for its entities in Austria, Germany, and France. Reporting to the CFO, you will bridge internal teams with external advisors, ensuring documents and communications flow smoothly and punctually.

No accounting background required, just reliability, detail-orientation, and multilingual fluency. You will coordinate month-end document gathering, act as local point of contact for accountants,

Competenze

• Fluent in German (near-native) written and spoken, professional fluency in French and English.
• Excellent organizational skills with strong attention to detail.
• Strong coordination能力 and proactive problem-solving across multiple entities.

Mansioni

• Coordinate daily administrative operations for entities in Austria, Germany and France.
• Serve as primary liaison to external accountants and local advisors.
• Ensure timely collection and validation of documents and communications for finance teams.
• Maintain master calendar of local regulatory filing deadlines.
• Handle inquiries from German- and French-speaking vendors/customers.

Descrizione del lavoro

team.blue is an ecosystem of 60+ successful brands working together across 22 European countries to provide its 3.3 million SMB customers with everything they need to succeed online by offering best-in-class expertise and services.

team.blue's brands are a mix of traditional hosting businesses that offer services from domain names, email, shared hosting, e-commerce, and server hosting solutions and, as specialist SaaS providers, adjacent products such as compliance, marketing tools, and team collaboration products. This broad product offering makes it a one-stop partner for online businesses and entrepreneurs across Europe.

Position

Mission & Core Purpose

We are looking for a highly organized and detail-oriented Entity Administrator to manage the daily administrative operations of our entities in Austria, Germany, and France. Reporting directly to the CFO, you will serve as the operational bridge between our internal teams and local external advisors, ensuring that documents and communications flow smoothly and punctually. No background in accounting or tax is required: we are looking for a reliable person with strong coordination skills, great attention to detail, and multi-language fluency.

Key Responsibilities

• Document Management & Collection: Gathering and organizing month-end records (receipts, invoices, contracts, card statements) to forward seamlessly to the finance team;
• Local Point of Contact: Acting as the primary liaison for external accountants and advisors in Austria, Germany, and France, routing their requests and tracking pending items;
• Data Verification: Performing basic checks to ensure collected documents and administrative data are complete and accurate before passing them along;
• Deadline Tracking: Maintaining a single master calendar for all local administrative and regulatory filing deadlines across all three entities;
• Mail & Correspondence: Managing incoming correspondence from tax authorities, commercial registries, and local official bodies;
• Vendor & Customer Support: Handling first-line inquiries from German- and French-speaking vendors and customers (billing questions, payment confirmations);
• Team Support: Gathering weekly payables and receivables figures to assist the finance team in planning cash flow and maintaining operational visibility.

Experience & Skills

• Language Fluency: Near-native fluency (written and spoken) in German, paired with professional fluency in French and English to handle daily correspondence, calls, and documentation;
• Impeccable Organization: Strong time management skills with a disciplined approach to staying on top of recurring administrative and regulatory deadlines;
• Attention to Detail: Naturally proactive in spotting missing files, unattached receipts, or incomplete data before passing them downstream;
• Pragmatic & Autonomous: Comfortable solving routine administrative questions independently and knowing exactly when to elevate blockers to leadership or local advisors;
• Great Collaborator: Able to work smoothly across remote, distributed teams and maintain clear, positive communication with both internal teams and external partners.

Added Values

Previous experience in administrative support, operational coordination, or payroll assistance within an international context or tech scale-up environment;

Familiarity with modern digital document tools, cloud storage solutions (e.g., Google Workspace, OneDrive), and team collaboration software (e.g., Asana, Confluence, Slack).

Right to Work

At any stage, please be prepared to provide proof of eligibility to work in the country you’re applying for. Unfortunately, we can't support relocation packages or visa sponsorship.

Come as you are

Everyone is welcome here. Diversity & Inclusion are at our core. Far above any technical competence, we value respect, openness, and trusted collaboration. We do not tolerate intolerance.

ESG

At team.blue, our commitment to caring for the environment and each other is at the heart of everything we do. Our latest impact report showcases our ongoing ESG efforts and ambitious sustainability goals. Interested in learning more about our dedication to making a positive impact? Check it out here.

The most trusted digital enabler

team.blue is a leading digital enabler for companies and entrepreneurs. It serves over 3.3 million customers in Europe and has more than 3,000 experts to support them. Its goal is to shape technology and to empower businesses with innovative digital services.