Document Controller- Freelance

Group IPS; Viterbo; Ibrido; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

An international engineering and architecture firm is seeking a Freelance Document Controller to manage technical documentation flow for industrial and EPCM projects in Italy. This role involves ensuring organization and compliance while collaborating with multidisciplinary teams using Microsoft Teams and Outlook. Ideal candidates will have a Bachelor's degree, 3+ years of experience in similar environments, and advanced proficiency in Microsoft Office. A commitment to safety, innovation, and equality is essential in our work culture.

Servizi

Specialized in-house trainings

Career development opportunities

Positive work environment

Competenze

• 3+ years’ experience as Document Controller in EPC/engineering environments.
• Advanced proficiency in Microsoft Office (Word, Excel, SharePoint, Teams).
• Detail-oriented, team player, adaptable to international settings.

Mansioni

• Manage full project document lifecycle: receipt, logging, review, distribution, and archiving in digital systems.
• Ensure version control, standards compliance, and traceability of technical documents.
• Collaborate with multidisciplinary teams using Microsoft Teams and Outlook for efficient communication.

Conoscenze

Document Management

Microsoft Office Suite

Version Control

Collaboration

Attention to Detail

Fluent English

Formazione

Bachelor’s degree

Strumenti

SharePoint

Microsoft Teams

Excel

Descrizione del lavoro

Group-IPS. Come join us in reshaping the future ofEngineering and Architecture Projects.

Who are we? IPS is an international company with inhouse Engineering and specializedservices across Project Management for industries, Automation and Architecture.EPCM expertise, more than 10 countries around the globe but an entrepreneurialand teambuilding mindset.

We are currently looking for a Freelance Document Controller to join our team and support industrial and EPCM projects in Italy, between Milan and Venice.

What is the role About?

As a Document Controller at Group-IPS, you will have a key role managing technical and engineering documentation flow, ensuring organization, accessibility, and compliance.

Responsibilities

• Manage full project document lifecycle: receipt, logging, review, distribution, and archiving in digital systems like SharePoint.
• Ensure version control, standards compliance, and traceability of technical documents (drawings, reports, contracts).
• Collaborate with multidisciplinary teams (engineering, procurement, construction) using Microsoft Teams and Outlook for efficient communication.
• Conduct document audits, generate Excel reports, and maintain distribution matrices.
• Guarantee confidentiality and regulatory compliance in the project.

Requirements

• Bachelor’s degree.
• 3+ years’ experience as Document Controller in EPC/engineering environments.
• Advanced proficiency in Microsoft Office (Word, Excel, SharePoint, Teams).
• Fluent English; Italian, and other languages a plus.
• Detail-oriented, team player, adaptable to international settings.
• Availability to travel when required.
• Immediate availability is a plus.

• Permanent contract.
• Safety, Prevention and Well-being are basics for us.
• Specialized in-house trainings designed to help you get your next career step.
• Truly a place to spread your wings: career path.
• No glass ceiling! We are committed to equal opportunities.
• Top clients and innovative projects.
• International environment and teams, with a presence in more than 10 countries.
• Great environment! with OpenOffice Layout for you to meet co-workers and increase outside-the-box thinking.
• Positive Work Vibes: we love work, sport and fun.

Being an IPSer :

Excellence, Innovation, Sustainability are a must in our projects. Equality, Diversity, Team Spirit, Positive Work Environment, and Career Development are the must for our people and part of our DNA.

All qualified applicants will receive consideration for employment without regard to race, religion, colour, age, sex, national origin, sexual orientation, gender identity, disability, or status.