Document Controller

ThyssenKrupp Presta AG; Milano; Ibrido; EUR 35.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading engineering firm in Milan is seeking a Document Controller. This role involves overseeing the Document Management process, training teams, and ensuring compliance with project-specific requirements. The ideal candidate should have experience in engineering, fluent English and Italian, and knowledge of PIRS Software. The company offers a hybrid work model and a supportive international environment.

Servizi

Flexible working hours

Local transportation discounts

Canteen availability

International work environment

Competenze

• Experience as Document Controller in engineering companies.
• Knowledge of IT-based Document Management System is required.
• Capability to manage stress situations.

Mansioni

• Be the central contact for all issues relevant to Document Management.
• Setup and manage project-specific Document Management System.
• Train the project team on Document Management processes.

Conoscenze

Document Control experience

Fluent in English

Fluent in Italian

Knowledge of PIRS Software

Ability to manage stress

Proactivity

Strumenti

IT-based Document Management System

Descrizione del lavoro

Milan, Lombardy, Italy — thyssenkrupp nucera AG Co KGaA

Job details

Full‑time, Permanent, Hybrid

Overview

• Ensures that documents are handled according to organization internal procedures, contractual and project-specific requirements during project execution;
• Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification;
• Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS).

Tasks

• Be the central point of contact for the project team for all issues relevant to Project Document Management;
• Setup and manage the project specific Document Management System according to the standards of the organization;
• Define general requirements for documents by project specific coordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents);
• Train the project team on Document Management process and DMS;
• Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes;
• Create and maintain updated a Master Document Register with all the required metadata;
• Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed;
• Receive, verify and distribute internal and external project documentation in the DMS;
• Transmit documents to all partners in the project e.g. internal disciplines, customer, vendors and consultants;
• Verify the status of vendors’ document submission and provide a prompt expediting of the delayed / uncompleted documents;
• Verify the status of the documents’ review/approval workflow and expedite the relevant responsible party;
• Verify the completeness of the final vendors’ documentation (Maintenance and Inspection Book);
• Create periodical reports on document exchange for project management reporting deviations in document submission from the various stakeholders;
• Provide an accurate and complete archive of project documents at the end of the project.

Your profile

• Experience as Document Controller in engineering companies and with IT-based Document Management System;
• Knowledge of PIRS Software;
• Fluent spoken and written knowledge of the English and Italian language;
• Capability to manage stress situations;
• Good will, proactivity, ability to both individual and teamwork;
• Open mind to continuous improvement and professional growth.

Benefits

• International work environment in interdisciplinary and multinational teams;
• Participation in the growing market of sustainable green hydrogen;
• Flat hierarchies and short decision‑making routes;
• Flexible working time (flexible working hours at office and smart‑working);
• Agreements with special rates for local transportation means and fitness studio membership;
• Availability of canteen inside the company;
• Availability of public transportation infrastructure: Metrò green line M2, stop Lambrate, train Trenord, as well as speedway tangenziale est, exit Rubattino.

Contact

thyssenkrupp nucera Italy, located in Milan