Document Controller

-; Milano; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

An international engineering firm located in Milan seeks a Document Controller to manage project documentation, ensuring compliance and effective team collaboration. The ideal candidate will have experience with IT-based Document Management Systems and be fluent in both English and Italian. This position offers a flexible working environment and valuable benefits in a growing sustainable sector.

Servizi

International work environment

Flexible working hours

Welfare plan

Canteen availability

Special rates for transportation and fitness memberships

Competenze

• Experience in engineering companies with IT-based Document Management Systems.
• Knowledge of PIRS Software required.
• Fluent in spoken and written English and Italian.

Mansioni

• Manage documents according to internal procedures.
• Provide centralized contact for Project Document Management.
• Create and maintain Master Document Register.
• Support all partners in document management processes.
• Provide archive of project documents at the end of the project.

Conoscenze

Experience as Document Controller

Knowledge of PIRS Software

Fluent in English and Italian

Capability to manage stress

Proactivity and teamwork

Open to continuous improvement

Descrizione del lavoro

Your responsibilities

Main responsibilities and Contents

Responsibilities

• Ensures that documents are handled according to organization internal procedures, contractual and project-specific requirements during project execution;
• Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification;
• Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS).

Tasks

• Be the central point of contact for the project team for all issues relevant to Project Document Management;
• Setup and manage the project specific Document Management System according to the standards of the organizations;
• Define general requirements for documents by project specific co‑ordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents);
• Train the project team on Document Management process and DMS;
• Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes;
• Create and maintain updated a Master Document Register with all the required metadata;
• Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed;
• Receive, verify and distribute internal and external project documentation in the DMS;
• Transmit documents to all partners in the project e.g. internal disciplines, customer, vendors and consultants;
• Verify the status of vendors' document submission and provide a prompt expediting of the delayed / uncompleted documents;
• Verify the status of the documents' review/approval workflow and expedite the relevant responsible party;
• Verify the completeness of the final vendors' documentation (Maintenance and Inspection Book);
• Create periodical reports on document exchange for project management reporting deviations in document submission from the various stakeholders;
• Provide an accurate and complete archive of project documents at the end of the project.

Your profile

Skills, qualifications and abilities

• Experience as Document Controller in engineering companies and with IT-based Document Management System;
• Knowledge of PIRS Software
• Fluent spoken and written knowledge of the English and Italian language;
• Capability to manage stress situations;
• Good will, proactivity, ability to both individual and teamwork;
• Open mind to continuous improvement and professional growth.

Your benefits

• International work environment in interdisciplinary and multinational teams;
• Participation in the growing market of sustainable green hydrogen;
• Flat hierarchies and short decision‑making routes;
• Flexible working time (flexible working hours at office and smartworking);
• Welfare plan;
• Agreements with special rates for local transportation means and fitness studio membership;
• Availability of canteen inside the company;
• Availability of public transportation infrastructure: Metrò green line M2, stop Lambrate, train Trenord, as well as speedway tangenziale est, exit Rubattino.

Contact

HR department
thyssenkrupp nucera Italy, located in Milan
e-mail: [e-mail]