Contract Specialist

Arkad SpA; Brescia; In loco; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

A leading engineering company in Milan is seeking a Contract Specialist to support the contract management processes, oversee contractual obligations, and assist in negotiations. The ideal candidate will have experience in managing contract risks and ensuring compliance with policies. This position offers an opportunity to contribute significantly to various projects and partnerships.

Mansioni

• Support oversight and governance of the contract management processes.
• Review and comment on tender terms and conditions.
• Develop contract strategy based on policies and requirements.
• Identify and highlight areas of potential risk.
• Ensure timely execution of contractual aspects like payments and claims.
• Assist in verifying that contractual obligations are fulfilled.
• Support in assessing the success of the contract.
• Document deficiencies found during the closeout process.
• Help develop negotiation strategy and support negotiations.
• Assist in reporting major claims and legal updates.
• Support drafting of Purchase Orders and Contracts.
• Analyze contract terms for opportunities and risks.
• Help ensure adherence to contract insurance provisions.
• Support professional advice to Management on contractual issues.
• Liaise with external service providers.

Descrizione del lavoro

We are looking for a Contract Specialist to join our Engineering Team in Milan.

Purpose of the role :

• Supporting oversight and governance of the company's contract management processes, controls and tools throughout all areas of operation, including bidding, project delivery and operations.
• Reporting on contractual and risk areas
• Providing assistance in enforcing and defending Arkad SpA contractual interests against customer and suppliers during the whole of a project life cycle, including monitoring and assessment of changes and deviations
• Defending and enforcing claims.
• Managing contractual aspects of claims and disputes to the extent of role’s accountability
• Providing legal, contractual and commercial know-how in respect to Arkad SpA’s partnerships and strategic alliances; (joint-ventures, consortia, etc.)

Primary responsibilities and duties :

• Help ensure the portfolio of contracts in the business follows contract and claim management methodologies in accordance with internal standard procedures.
• Review and comment on commercial and technical tender terms and conditions.
• Help develop contract strategy based on Arkad SpA policies, customer requirements, and the overall execution strategy taking into account risk, pricing, scope, and schedule.
• Identify the contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract) and highlights areas of potential risk.
• Help ensure timely and accurate execution of commercial aspects in portfolio of contracts (i.e. payments, claims, variation orders, warranties, provisions, guarantees, etc.).
• Assist Manager in verifying that both parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding.
• Support Manager in assessing success of the contract and determine if there are any lessons learned for future contracting.
• Document and communicate to relevant parties any deficiencies found as part of the closeout process.
• Help Manager develop the negotiation strategy and supports negotiations. Support handling formal dispute resolution, litigation and arbitration.
• Assist Manager in reporting major claims and keeps Legal updated of any critical development during project execution.
• Support drafting of Purchase Orders, Contracts and Subcontracts and ensure that relevant (sub) contracts contain appropriate contract terms to protect Arkad SpA interest, including flow-down of main contract terms.
• Analyze prime contract terms to highlight areas of potential opportunity and risk, such as ambiguities, omissions and conflicts, as work proceeds.
• Help Manager analyse contract insurance provisions to ensure they are adhered to contract requirements.
• Support Manager in ensuring professional advice to Management across either a broad range of contractual and legal issues, or within one specialized area, and help manage disputes and litigations as requested.
• Liaise with external service providers, including external legal counsel.