Contract Administrator (Engineering background)

ARCADIS Group; Milano; In loco; EUR 41.600 - 62.400; Tempo pieno

Descrizione del lavoro

ARCADIS Group in Milano is seeking a Contract Administrator to support construction projects. You will manage contractual aspects, track change orders, and work collaboratively within a dynamic team.

The ideal candidate should have 3-8 years of experience in Procurement or Contract Management, a Master's Degree in Engineering, and fluency in English and Italian. Competitive salary offered with on-site presence required.

Competenze

• 3-8 years of experience in Procurement, Project Management, or related fields.
• Fluent in English and Italian (B2/C1).
• Experience in Data Center construction is a plus.

Mansioni

• Provide contractual support in change triage meetings.
• Prepare change order contract documents.
• Manage contract close-out of all project awards.

Conoscenze

Procurement

Project Management

Contract Management

Strong communication skills

Self-motivated

Formazione

MSc Degree in Engineering

Descrizione del lavoro

Role description

Join Arcadis and become part of an international team delivering excellence in construction project management. We are looking for a Contract Administrator to support one of our most important clients in a rapidly growing industry. You will contribute to complex, high‑profile projects, working alongside experienced professionals in a dynamic and collaborative environment.

Role accountabilities

• Attend weekly change triage meetings to provide contractual support and advice on potential change orders.
• Prepare change order contract documents in line with the supplier’s master agreement / PSR and submit to business administration team for processing.
• Track execution of change orders to ensure timely execution and inform project team once complete.
• Track and manage the close‑out of provisional change orders with the project team.
• Manage and track the close‑out of claims in collaboration with the project team.
• Advise and draft formal notices with input from the project team.
• Track contractual milestones and collaborate with the project team to ensure contracts are being updated in alignment with the project schedule.
• Inform project team of executed contracts and notify them on any specifics such as potential gaps, OFCI vs CFCI, etc.
• Ensure correct use of the Contract Management tools and forms.
• Provide support on the handover project and execution of the Taking Over Certificate (TOC).
• Manage the overall Contract Lifecycle Management (CLM) and notify the project team when contract extensions / procurement activities are required.
• Contractually manage the final account and contract close‑out of all project awards.

Qualifications & Experience

• Around 3‑8 years’ experience in Procurement, Project Management, Supply Chain, Contract Management, Quantity Surveying or equivalent in the construction industry.
• MSc Degree in Engineering (preferably Civil, Mechanical, Electrical) or strong engineering background.
• Fluent English and Italian (B2/C1), both spoken and written.
• Direct experience in Data Center construction is a strong plus.
• Knowledge of international construction industry standards and practices.
• Previous experience providing sourcing, procurement and contract management support to large‑scale construction programs and projects.
• Previous experience in a General Contractor company is a plus.
• Previous experience supporting global clients on international projects is a plus.
• Strong oral and written communication skills.
• Self‑motivated, team‑oriented and flexible individual who can take on new projects and challenges.
• Ability to maintain productivity during remote‑work scenarios.

Benefits and requirements

Annual salary range: €41,600.00‑62,400.00. 50% presence on site/client office required.

Equal Opportunity

We are an equal opportunity employer and value diversity.