Clinical Trial Administrator - Maternity leave

Chiesi Farmaceutici S.p.A.; Parma; Remoto; EUR 35.000 - 50.000; Part-time

Descrizione del lavoro

A leading pharmaceutical company is seeking a Clinical Trial Administrator to manage the administrative aspects of clinical trials. You will maintain TMF, support study documentation, and interact with external providers. The ideal candidate has 2+ years in the pharmaceutical industry and expertise in TMF management. The role offers flexible working arrangements and a focus on employee well-being.

Servizi

Flexible working approach

Support in relocation process

Tax assistance service for foreign colleagues

Competenze

• Minimum 2 years of experience in similar position in Pharmaceutical or CRO industry.
• Previous experience managing electronic TMF including set‑up, maintenance, QC/ QR.
• Sound knowledge of ICH/GCP and applicable regulations.

Mansioni

• Manage administrative aspects of clinical trials at every stage.
• Maintain paper/electronic TMF according to guidelines.
• Support the CPM in preparing study documentation.

Conoscenze

Analytical skills

Goal orientation

Planning and organisational skills

Formazione

BS/BA in Life Sciences or similar discipline

Strumenti

Electronic TMF systems

Descrizione del lavoro

Clinical Trial Administrator - Maternity leave

Date: 29 Oct 2025

Department: GRD Clinical Development

Business Area: R&D, Pharmacovigilance & Regulatory Affairs

Job Type: Direct Employee

Contract Type: Temporary

Location: Flexible, IT

About us

Based in Parma, Italy, Chiesi is an international research‑focused pharmaceutical and healthcare group with 90 years’ experience, operating in 31 countries with more than 7,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas: Discover more here

We are proud to have been awarded with B Corp Certification, a recognition of high social and environmental standards. We are a reliable company that adopts and promotes a transparent and ethical behaviour at all levels.

We believe that the success of Chiesi is built and shaped by our people and our strong set of shared values and behaviours. Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviours.

We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.

Chiesi Global Rare Diseases

Chiesi Global Rare Diseases is a Chiesi Group’s business unit established in February 2020 and focused on research, development and commercialisation of treatments and patient support services for rare and ultra‑rare disorders, many of whom have limited or no treatments available.

This unit is based in Boston, Massachusetts, with a strong synergy with the headquarters in Parma.

Rare unit has a focus on research and product development for lysosomal storage diseases, rare haematology, ophthalmology disorders and rare immunodeficiencies. The unit is also a dedicated partner with global leaders in scientific research, patient advocacy and care. Discover more here .

What we are looking for

Purpose

To manage the administrative and documentation aspects of clinical trials at every stage of the process (study documentation, maintaining databases, creating/ updating trackers and support with supplies management)

Main Responsibilities

• Support the CPM in preparation of study TMF Plan and Map, and other Clinical Study Plans as required
• Maintain paper/electronic TMF and electronic internal repositories according to applicable guidelines, regulations and procedures
• Perform TMF periodic quality checks and reconciliation after study completion
• Support the CPM in the activities to maintain the TMF Inspection Ready
• Participate in the TMF specific training as required
• Participate in the completion of the RFPs in collaboration with the CPMs
• Prepare/assemble study documentation (e.g. study documents managed through EDMS) and supports the CPM in ensuring the compliance of the clinical trial with internal SOPs and applicable regulations
• Prepare and maintain all trackers required for the study conduct
• Prepare and ship the ISFs to the investigational sites as required
• Support the study team during internal audit and inspections
• Support the CPM in managing the EDMS processes
• Support the CPM in managing the insurance request for a Clinical Trial
• Interact with external providers during study conduct as required
• Participate in study specific meetings, e.g., KOM, IM, update meetings with the CROs/ CSPs, and other meetings as required
• Collaborate with CPM, CS Unit and QA in order to manage activities related to clinical trial supplies, for example prepares the CTS Request Form for validation by the CPM
• Manage the study Inbox Email
• Assist the eCTD team in the formatting of all documentation related to a clinical study, as required
• Support with invoices verification and all the administrative trackers received from the CROs/ CSPs
• Support in management of study related payment procedures including the reconciliation

Experience Required

• Minimum 2 years of experience in similar position in Pharmaceutical or CRO industry and in R&D environment
• Previous experience managing electronic TMF including set‑up, maintenance, QC/ QR and query management. Familiar with TMF reference model
• Sound knowledge of ICH/GCP and applicable regulations
• Ability to successfully manage multiple tasks and multifunctional resources concurrently.

Education

BS/BA in Life Sciences or similar discipline

Languages

Not specified

Soft Skills

• Analytical skills
• Goal orientation
• Planning and organisational skills

What we offer

You would join a dynamic, fast‑growing, challenging and friendly environment. In Chiesi we firmly believe that our people are our most valuable asset, that is why we invest in continuous training, learning and development. Therefore, we strive to continuously promote and satisfy development needs, paying particular attention to the quality of our working environment and collective well‑being. We want our people to come to work happy every day, and we know how important it is to find the right work‑life balance in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people‑care services.

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