CIS Asset Management Specialist

spektrum; Poggio Renatico; In loco; EUR 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Spektrum supports apex purchasers and NATO client projects with specialist services in defence and logistics. The NATO NCIA framework requires disciplined management of deployable CIS equipment and related data across DACCC facilities, with periodic inventories and strict record-keeping.

The role focuses on identifying equipment, assigning the correct records, data entry, barcoding, and ensuring accurate, timely reports to CSS Division in line with NATO rules.

Mansioni

• Identify and inventory all D-CIS-related equipment within DACCC facilities.
• Determine the appropriate system of record (e.g., NDSS, NCIS) for each item.
• Input all relevant data into the appropriate system.
• Conduct physical inspections of warehouses and storage containers every two months.
• Ensure all items are identified, labeled, and properly recorded.
• Apply barcodes to all identified items and register them in the system.
• Support the execution of a complete floor-to-book inventory.
• Provide administrative and analytical support to the CSS Division, including data collection, consolidation, and reports per NATO rules.

Descrizione del lavoro

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID - HQ-AIRCOM-0001

Role Background

This requirement addresses the need for proper accountability and management of Deployable Communication and Information Systems (D-CIS) currently deposited at the DACCC.

At present, D-CIS systems are not fully recorded in any centralized logistics system. Certain components are owned by NCIA, while others were procured through NSPA. However, the D-CIS capabilities were delivered as complete systems, and individual components have not been systematically registered in any logistics system of record.

As DACCC is now the designated user and responsible authority on behalf of ACO for managing this equipment, there is currently no clear guidance on which items should be recorded in which system. DACCC therefore requires expert support to:

• Identify all equipment components;
• Determine the appropriate system of record for each item;
• Input and manage the data within the relevant systems.

DACCC personnel do not possess the required system expertise. Additionally, only two of five authorized posts are currently occupied. During the last AIRCOM AI visit, related to the DACCC trial structure, it was agreed that, of the five posts currently identified in the Post Establishment (PE), three additional posts should be created to adequately manage all logistics tasks related to the Warehouse.

Until additional posts can be covered by nations or converted into temporary civilian positions, contractor support is essential.

Role Duties and Responsibilities

• Identify and inventory all D-CIS-related equipment within DACCC facilities;
• Determine the appropriate system of record (e.g., NDSS, NCIS) for each item;
• Input all relevant data into the appropriate system;
• Conduct physical inspections of warehouses and storage containers every two months;
• Ensure all items are identified, labeled, and properly recorded;
• Apply barcodes to all identified items and register them in the system;
• Support the execution of a complete floor-to-book inventory;
• Provide administrative and analytical support to the CSS Division in relation to the tasks described above, including the collection and consolidation of data, as well as the preparation of reports and inventories in compliance with NATO Financial Rules and ISPAS recommendations.

Deliverables

• D-CIS-related equipment inventory shall be presented monthly by the Contractor to the CSS Division;
• Detailed written reports of physical inspections conducted in warehouses and storage