Business Support Assistant (Finance), Brindisi, Italy

WFP - World Food Programme; Brindisi; In loco; EUR 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

World Food Programme (WFP) in Brindisi seeks a Business Support Assistant (G4 - Finance) to support the UNHRD Brindisi hub. The role focuses on accounts payable, cash handling, master data, and internal controls, contributing to timely financial processing and reporting.

The ideal candidate will have a secondary education with a finance-related certificate, at least four years' experience in finance, and proficiency in SAP and ERP systems.

Competenze

• Education: Secondary school; post-secondary certificate desirable.
• Experience: 4+ years in finance, accounting, budget or treasury.
• Knowledge: SAP or ERP systems familiarity.
• Language: Fluency in English (Level C).

Mansioni

• Accounts Payable Support – process vendor invoices and payments.
• Financial Processing & Reconciliation – assist with SAP entries and reconcilations.
• Cashier & Administrative Support – manage petty cash and general admin tasks.
• Data integrity and internal controls support for monthly close.
• Support audit activities and compliance with internal policies.

Conoscenze

Finance knowledge

Excel skills

Multitasking

English fluency

Formazione

Secondary education

Finance-related certificate

Strumenti

SAP

MS Excel

ERP systems

Descrizione del lavoro

DEADLINE FOR APPLICATIONS

7 October 2026-23:59-GMT+01:00 Central European Time (Rome) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). We are seeking to fill the position of Business Support Assistant G4 (Finance), based in the WFP UNHRD Brindisi hub. Please note that this vacancy announcement is being issued internally and externally. Only applications received in English will be considered.

ORGANIZATIONAL CONTEXT

The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs in Brindisi, Accra, Dubai, Panama and Kuala Lumpur, established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance. The position holder will work under the supervision of the Head of Finance in a team that provides support for all financial services to the entire UNHRD Network.

THE ROLE

The incumbent will support the UNHRD Network Finance function and contribute to the effective management of accounts payable, customer billing, master data management, cash administration, and internal control activities.

KEY RESPONSIBILITIES

• Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
• Respond to queries and elevate where appropriate, in order to provide a timely and accurate service to clients.
• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

OTHER POST REQUIREMENTS

• Accounts Payable Support – Receive and Process vendor invoices, verify supporting documents, register transactions, and ensure timely approval and payment.
• Financial Processing & Reconciliation – Assist with SAP financial entries, monitor outstanding items, and support basic reconciliations and financial documentation for internal control, audit, and management review purposes.
• Cashier & Administrative Support – Manage petty cash in line with WFP procedures and provide general administrative and finance support as required.

ESSENTIALS

Knowledge of finance and accounting principles. Some experience using office equipment and computer software packages such as MS Word and MS Excel (e.g. pivot tables, lookup functions). Ability to identify data discrepancies and rectify problems requiring attention. Ability to manage multiple priorities while maintaining accuracy and attention to details. Uses tact and courtesy to give and receive information to a wide range of individuals. Flexibility and willingness to learn, with the ability to adapt to different tasks and priorities.

DESIRABLES

Knowledge of accounts payable workflows and invoice tracking systems. Experience supporting audit activities and internal control processes. Familiarity with International Accounting Standards (IFRS/IPSAS).

QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate or diploma in Finance, Accounting, Business Administration, Economics, or a related field is desirable.

Experience: At least four (4) years of progressively responsible experience in finance, accounting, budget, treasury, or related business support functions. Experience in accounts payable, invoice processing, and financial reconciliation activities. Experience working with ERP systems, preferably SAP, or similar enterprise resource planning platforms. Experience in an international organization, humanitarian environment, or shared service setting is desirable.

Language: Fluency (Level C) in English.

TERMS AND CONDITIONS

The World Food Programme offers a competitive compensation package, which will be determined based on the contract type and the selected candidate's qualifications and experience. Please visit the WFP website for detailed information about working with WFP and its operations. Brindisi salary scale: UN - Salary Scale Applicants must: Be an Italian or other EU citizen, or hold a valid permit to live and work in Italy; and Live within commuting distance (100 km or approximately 1.5 hours of travel time) of the WFP UNHRD Brindisi Hub, or be willing to relocate at their own expense to an area within commuting distance of the duty station. Address: S.S. 16 San Vito dei Normanni Km 906.9, 72100 Brindisi BR, Italy. WFP shall not be responsible for any costs associated with such relocation, nor shall it assist or otherwise be involved in obtaining residency status or legal work permits. Preference will be given to candidates residing within commuting distance of Brindisi, Italy.

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [e-mail]

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WFP WORKS FOR EVERYONE

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. You can read more about the values here. Our behaviour guides us how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here.