Back office support & receptionist - Categoria Protetta Legge 68/99

Ralph Lauren Corporation; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A global lifestyle brand in Milan is seeking an administrative professional for back office support. The role involves maintaining files, managing incoming mail, and ensuring smooth daily office operations. Candidates should be detail-oriented with strong communication skills and good knowledge of Office applications. This is a vital position supporting corporate office and store functionalities.

Competenze

• Ability to maintain updated files and archives.
• Experience in managing daily office operations.
• Proficiency in handling vendor requests.

Mansioni

• Update files and archives with various documents.
• Greet and manage incoming visitors.
• Handle own mail and send shipments for colleagues.
• Manage vendor data on the Aravo platform.
• Ensure smooth operations in the office.

Conoscenze

Precise and detail oriented

Good communication skills

Good collaboration skills

Good knowledge of Office

Analyzing issues

Solving problems

Descrizione del lavoro

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company’s brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world’s most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

An administrative role as back office support, for both corporate office and our stores. Maintain an updated situation of files and archive at all times regarding vendors, H&S documents, invoicing and PO’s. Ensure smooth operation of daily office activities.

BACK OF HOUSE

• Update files and archive with all kind of documents (e.g. health and safety, invoices, intervention reports);
• Have documents ready in case of authority checks;
• Keep track of costs, Purchase Orders and invoices;
• Ask for security documents to vendors and archive them in a structured way.

RECEPTION

• Greet and welcome whoever comes into the office;
• Manage incoming mail;
• Receive couriers and prepare/send shipments for colleagues;
• Manage new vendor requests or changes in actual anagrafic of existing vendors on the Aravo platform;
• Manage facilities for office like coffeepads, green maintenance, HVAC and electrical maintenance, cleaning, special disposal pick up;
• Manage external stakeholders from showroom or stores when present in the office for trainings, sales markets, meetings;
• Check first aid boxes;
• Support in handling various activities for main and external showrooms;
• Keep up standard in offices;
• Smooth operations of daily activities in office for employees;
• H&S situation is under control and updated.

Experience, Skills & Knowledge

• Precise and detail oriented;
• Good communication and collaboration skills;
• Good knowledge of Office;
• Analyzing issues and solving problems.