Back office support & receptionist - Categoria Protetta Legge 68/99

Ralph Lauren; Milano; In loco; EUR 28.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading luxury fashion brand in Milan is seeking an administrative professional for back office support. This role requires attention to detail, strong organizational skills, and the ability to manage daily office operations efficiently. Responsibilities include handling documentation, supporting various office activities, and ensuring health and safety compliance. The ideal candidate is autonomous and fluent in English.

Competenze

• Autonomous and detail-oriented individual needed for administrative support.
• Fluency in English is required.
• Ability to maintain and organize files and documents.

Mansioni

• Update files and manage documents related to vendors and H&S.
• Greet and manage visitors to the office.
• Handle incoming mail and couriers effectively.
• Track costs and raise Purchase Orders as needed.

Conoscenze

Precise and detail orientated

Good communication and collaboration skills

Analyzing issues and solving problems

Strumenti

Office

Descrizione del lavoro

Position Overview

An administrative role as back office support, for both corporate office and our stores. Maintain an updated situation of files and archive at all times regarding vendors, H&S documents, invoicing and PO’s. Ensure smooth operation of daily office activities.

Essential Duties & Responsibilities

BACK OF HOUSE

• Update files and archive with all kind of documents (e.g. health and safety, invoices, intervention reports);
• Have documents ready in case of authority checks;
• Keep track of costs, Purchase Orders and invoices;
• Ask for security documents to vendors and archive them in a structured way.

RECEPTION

• Greet and welcome whoever comes into the office;
• Manage incoming mail;
• Receive couriers and prepare / send shipments for colleagues;
• Manage new vendor requests or changes in actual anagrafic of existing vendors on the Aravo platform;
• Raise Purchase Orders;
• Manage facilities for office like coffeepads, green maintenance, HVAC and electrical maintenance, cleaning, special disposal pick up;
• Manage external stakeholders from showroom or stores when present in the office for trainings, sales markets, meetings;
• Check first aid boxes;
• Support in handling various activities for main and external showrooms;
• Keep up standard in offices;
• Smooth operations of daily activities in office for employees;
• H&S situation is under control and updated;

Experience, Skills & Knowledge

• Precise and detail orientated;
• Autonomous;
• English;
• Good communication and collaboration skills;
• Good knowledge of Office;
• Analyzing issues and solving problems.