Assistant Project Manager - Construction

Utopia Design; Italia; Remoto; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading architecture firm in Italy is looking for an Assistant Project Manager/Document Controller Junior with a strong background in architecture or civil engineering. You will provide essential support for high-end real estate developments, coordinating meetings, managing project documentation, and offering administrative assistance. The ideal candidate should be organized, detail-oriented, and fluent in English. Proficiency in project management tools is required, alongside a proactive attitude and ability to work independently.

Competenze

• A degree in Project Management, Architecture, Civil Engineering, or a related discipline.
• Fluency in English, both written and verbal.
• Experience with Atlassian Suite.

Mansioni

• Coordinate internal and external meetings and prepare agendas.
• Assist in the preparation of key project documentation.
• Monitor project schedules and update task trackers.

Conoscenze

Fluency in English

Organizational skills

Proactive mindset

Detail-oriented

Formazione

Degree in Project Management, Architecture, Civil Engineering

Strumenti

MS Office

Google Suite

Atlassian Suite

Miro

Descrizione del lavoro

About The Role

We are looking for an Assistant Project Manager/ Document Controller Junior with an architectural or civil engineering background to support the delivery of several high‑end real‑estate developments.

The role is ideal for an organized and punctual project management professional who is detail‑oriented and proactive. Reporting to the Design Manager, you will provide daily administrative and coordination support to both the Design Manager and Construction Project Manager. You will work closely with internal stakeholders, including our in‑house design team of architects, engineers, and consultants, while also liaising with external contractors and suppliers.

Responsibilities

• Meetings Coordination: schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes
• Documentation: assist in the preparation of key project documentation including guidelines, corporate manuals, and design briefs
• Time Planning and Task Tracking: monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability
• Document Control: manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation
• Procurement Support: facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper record keeping of procurement‑related documents and correspondence
• Administrative Support: oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks

Requirements

• Fluency in English, both written and verbal
• A degree in Project Management, Architecture, Civil Engineering, or a related discipline
• Proficiency in MS Office, Google Suite, Miro
• Experience with Atlassian Suite
• Familiarity with core project management principles
• Proven ability to work effectively in a remote, home‑office environment
• Highly organized, process‑driven, and detail‑oriented
• Self‑motivated with a proactive mindset and strong sense of accountability
• Comfortable working independently and adapting to evolving project requirements in a fast‑paced environment

Nice to Have

• Proficiency in additional languages (Spanish or Russian)
• Working knowledge of design software such as AutoCAD, Revit, or Navisworks