Assistant Professional

Brightstar Lottery; Roma; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading lottery company in Rome is seeking an experienced executive administrative support professional to coordinate projects and provide administrative assistance to senior management. Ideal candidates will have a Bachelor's degree, 5+ years of relevant experience, and fluency in Italian and English. Strong organisational skills and proficiency in Microsoft Office are essential. This role offers a dynamic work environment in a respected firm with opportunities for international travel.

Competenze

• 5+ years of advanced administrative/project coordination experience.
• Ability to manage multiple projects simultaneously.
• Highly organised, detail-oriented self-starter.

Mansioni

• Manage daily calendar and business activities.
• Arrange business travel and manage logistics.
• Coordinate staff meetings and prepare materials.
• Provide administrative support for operations.
• Act as a liaison and problem solver.
• Manage invoices with consultants and vendors.
• Compile and analyse data for reports.

Conoscenze

Fluent in Italian

Fluent in English

Advanced Microsoft Office

Organisational skills

Project management

Strong communication

Formazione

Bachelor’s degree in business administration or related field

Descrizione del lavoro

Location: Roma, IT, 00154

Requisition ID: 18428

Brightstar is an innovative, forward‑thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best‑in‑class lottery operations, retail and digital solutions, and award‑winning lottery games enable our customers to achieve their goals, fulfil player needs and distribute meaningful benefits to communities. We have a longstanding commitment to Responsible Gaming (RG) that is engrained within our core business and the products we offer to customers and players worldwide. Brightstar has a well‑established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees.

For more information, please visit www.brightstarlottery.com.

Overview

At Brightstar Lottery we have an exciting opportunity for executive administrative support and project coordination supporting 3 Lottery Supply Chain & Services Vice Presidents. This role will be a mix of traditional Executive Administrative work along with project coordination across the Supply Chain & Services team and the broader Brightstar Lottery global organization. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organisational skills. Position is based in Rome, Italy.

Responsibilities

• Manage and schedule daily calendar and business activities across different time zones while using sound judgement to maximise time and meeting cadence.
• Arrange business travel, complete travel & expense reports, and manage logistics of travel‑related activities.
• Coordinate and drive effective cadence of functional staff operating meetings by preparing agendas, presentations, and logistics.
• Provide administrative support for day‑to‑day operations and coordinate high value / cross‑functional initiatives and projects.
• Prepared written reports, communications, and other materials as required.
• Develop a sound understanding of current business issues and be able to provide timely support to the executive. In addition, this role will act as a liaison and a problem solver.
• Working with the executives to establish strategic priorities and leverage internal stakeholders both formally and informally to learn organisational insights; acting where necessary to get ahead of issues before they rise to the executive’s attention.
• Manage invoices with consultants and vendors.
• Participate as needed in projects to solve complex problems, department, or organization‑related work. Analyse problems, compile, and analyse data, and prepare reports/recommendations.
• Become a central point of contact for the coordination of the executive’s activities and ensure preparation of relevant documents and briefing material. In addition, creating and maintaining weekly/monthly/quarterly department reports as directed.
• Occasional international travel.

Qualifications

• Bachelor’s degree in business administration or related field. MBA a plus but not required.
• A minimum of 5 years of advanced administrative/project coordination experience working with senior level management.
• Must be fluent in Italian & English.
• Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Positive can‑do personality and ability to be forward thinking.
• Ability to successfully manage multiple projects simultaneously.
• Highly organised, detail‑oriented self‑starter who is resourceful and can think outside the box.
• Strong organisational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision.
• Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions in different time zones.
• Build strong working relationships with colleagues, team members and staff located in different locations.
• Self‑motivated with the ability to exercise independent judgement with minimal direction from senior management.
• Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency.

Brightstar is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, and to creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged. Brightstar is an equal opportunity employer. We provide equal opportunities without regard to race, colour, religion, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, national origin, citizenship, covered veteran status, ancestry, age, physical or mental disability, medical condition, genetic information, or any other legally protected status in accordance with applicable local, state, federal laws or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.

All Brightstar employees have a role in information security. Annual training will be assigned and required as appropriate.

For more information, please visit www.brightstarlottery.com.