Administrative & Personal Assistant (full-time, permanent position – Rome)

Ronzoni Group Società tra Professionisti srl; Roma; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A professional services organization in Rome seeks a dedicated individual for administrative support. This role involves providing consular and reception services, translating documents, and managing correspondence in Italian and English. The ideal candidate has a university degree, at least 2 years of relevant experience, and proficiency in MS Office 365. Applicants must submit a CV and cover letter in English before February 10th. Flexibility for driving duties is required.

Competenze

• At least 2 years of experience in a similar administrative or support role.
• Excellent written communication skills and attention to detail.
• Valid driver’s license.

Mansioni

• Serve as the first point of contact for visitors, phone calls, and email inquiries.
• Prepare correspondence with public authorities and institutions in Italy and abroad.
• Translate documents (Italian ↔ English), including speeches, notes, and briefings.
• Manage the official calendar and travel arrangements for staff.

Conoscenze

Fluency in English

Fluency in Italian

Strong organizational skills

Interpersonal skills

Problem-solving skills

Formazione

University degree in a relevant field

Strumenti

MS Office 365

Social media platforms

Descrizione del lavoro

Key Responsibilities

1. Consular and Reception Services

• Serve as the first point of contact for visitors, phone calls, and email inquiries.
• Provide general assistance for citizens and visitors, including scheduling appointments and handling documentation.
• Support document processing and coordination of consular services.
• Occasionally provide driving support for the senior official.

2. Administrative Support

• Prepare correspondence with public authorities and institutions in Italy and abroad.
• Translate documents (Italian ↔ English), including speeches, notes, and briefings.
• Monitor shared inboxes and manage correspondence in Italian and English.
• Support planning and logistics for visits and official events.
• Maintain filing systems, manage supplies, and handle general office tasks.
• Manage the official calendar and travel arrangements for staff.
• Assist with property and office management as needed.
• Perform occasional errands or deliveries to support daily operations.

Qualifications

• University degree in a relevant field.
• At least 2 years of experience in a similar administrative or support role.
• Fluency in English and Italian.
• Excellent written communication skills and attention to detail.
• Strong organizational, interpersonal, and problem-solving skills.
• Proficiency in MS Office 365 and social media platforms.
• Valid driver’s license.

Additional Requirements

• Flexibility to assist with driving duties on short notice.
• Ability to handle confidential matters with discretion.
• Legal authorization to work in Italy.
• Applicants should submit a CV and cover letter in English before Feb the 10th.