Administrative & Finance Specialist (12 months)

OverIT - Field Service Management; Milano; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading software services company in Milan seeks an Administrative & Finance Specialist to oversee the Accounts Payable cycle. Responsibilities include ensuring accurate processing of invoices and managing supplier relationships. Candidates should have a degree in Accounting or Finance and at least 3 years of experience in Accounts Payable. This full-time role offers a unique opportunity in a dynamic environment.

Servizi

International culture and environment

Career-defining opportunity

Comprehensive exposure to private equity firms

Competenze

• Minimum of 3+ years of progressive experience in Accounts Payable.
• Proven ability to manage high-volume transactional processing in a fast-paced environment.
• Business-level English proficiency is a plus.

Mansioni

• Oversee the end-to-end AP cycle, including invoice reception and approvals.
• Ensure all invoices and expense reports are processed accurately.
• Manage and reconcile the AP ledger to the general ledger.

Conoscenze

Accounts Payable processes

Financial reporting

Excel proficiency

SAP familiarity

Formazione

High school diploma or Degree in Accounting, Finance

Strumenti

SAP

Descrizione del lavoro

Administrative & Finance Specialist (12 months)

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Job Description

OverIT at a glance: OverIT is a global Software-as-a-Service (SaaS) company with a strong presence in North America and Europe. We empower organizations in the power, utility, telco, and transportation industries to manage their mission‑critical infrastructures efficiently and safely through cutting‑edge Field Service Management software solutions. At OverIT, we leverage advanced technologies like ML (Machine Learning), AR (Augmented Reality), IoT (Internet of Things), and GIS (Geographic Information System) to help ensure the infrastructures essential to our daily lives are always on. If you want to be part of a top technology brand, join us!

As an Administrative & Finance Specialist will be responsible for overseeing the daily operations of the Accounts Payable business cycle, ensuring timely and accurate processing of invoices and accruals.

What you’ll do

• Oversee the end-to-end AP cycle, including invoice reception, accrual calculation, coding, three‑way matching, and approvals.
• Ensure all invoices and expense reports are processed accurately and paid on time to maximize early payment discounts.
• Manage and reconcile the AP ledger and sub‑ledger to the general ledger.
• Ensure compliance with local reporting requirements, including timely and accurate management of VAT reporting.
• Manage day‑to‑day relationships with suppliers, ensuring timely resolution of invoice discrepancies, payment inquiries, and documentation issues in collaboration with Procurement and other internal stakeholders.
• Identify and implement process improvements to enhance efficiency, accuracy, and automation within the AP function (e.g., e‑invoicing, workflow optimization).
• Serve as the primary administrator for the AP module within the ERP system (SAP).

What you’ll need

• High school diploma or Degree in Accounting, Finance, or a related field.
• Minimum of 3+ years of progressive experience in Accounts Payable.
• Solid proficiency in Excel and familiarity with SAP.
• Proven ability to manage high‑volume transactional processing in a fast‑paced environment.
• Comfortable managing remote teams and working with cross‑functional stakeholders.

What’s nice to have

• Business‑level English proficiency.

What we offer

• OverIT is a unique transformation project in the SaaS space arena, full of ambition to scale and grow globally.
• International culture and environment with the opportunity to partner with an outstanding group of people and professionals who joined the company to scale and succeed.
• A career‑defining opportunity with full exposure to two leading private equity firms.

At OverIT we value diversity and are committed to equal employment opportunities regardless of religion, age, disability, sexual orientation, gender perception or identity, ethnicity, or place of origin.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative and Finance

Industries

Computer and Network Security, IT Services, and IT Consulting

Zone 1 of Milan, Lombardy, Italy